Construction Project Coordinator

Overview

We are looking for an engaged Construction Project Coordinator to join our WW Architectural Design & Construction team, in our Global HQ in Milan, Italy

As a Construction Project Coordinator, you will lead, manage, and organize construction projects from inception to handover/opening. In this role, you will prepare and present budgets, project schedules, and business cases; follow up on costs and suppliers to secure financial transparency; drive tendering and contracting for your projects; and coordinate design, execution, and logistics throughout the project lifecycle.

• Flawlessly executes and owns store construction process for new retail stores, shop in shops and offices from inception to handover/opening, in partnership with HQ.
• Solicits and manages RFP and vendor proposals.
• Project managed the secure delivery of materials and services.
• Monitors job site activity to ensure alignment with project schedule and quality of work that stores are built in line with the general/local building specifications, instructions & interior specifications, budget and timeline.
• Ensures efficient coordination among contractors, vendors and other construction team members.
• Regularly reviews and provides input for Finance department project control reports.
• Secure internal routines and strengthen communication between departments in respect to projects' planning, execution and timeline.
• Outlines project budget in coordination with internal key stakeholders (HQ Project/Construction, Regional Finance, Retail/Wholesale).
• Optimize project planning in order to minimize installation, labor and other costs.
• Liaise with landlords, consultants and authorities in order to receive all necessary plans and permits per project timeline for new, remodel or store closures.
• Ensure invoices are reflecting the contractual amounts and that payments are made according to invoice schedule.
• Secure that project documentation is in place and saved according to guidelines for project audit purposes and in line with local requirements.
• Ensure that the stores are designed & built-in line with the general/local building specification, guidelines & interior specifications.
• Ensure that contracts and/or appendixes to frame contracts are signed prior work commencement.
• Manage the handover process with landlords & contractors together.
• Follow up on the construction process through regular site visits & secure that the right materials and solutions are used.
• Create complete budgets for potential new projects, special projects and store closures.
• Secure that contractors and partners are working in line with our Code of Ethics and Code of Conduct.
• Secure that Health & Safety requirements are in place and followed.

• A degree in Architecture or Civil Engineering.
• 4-5 years of retail construction project management experience.
• Strong understanding of written and spoken English.
• Experience managing both internal and external partners, suppliers and follow-up on contractual obligations.
• Good understanding in the field of construction and the ability to identify risks and opportunities in a fast-paced retail environment.
• Comfortable managing several internal and external stakeholders and various projects and tasks simultaneously.
• Ability to prioritize, especially in high pressure circumstances and with tight deadlines and budgets.

Strong communication skills and high sense of urgency, understanding business needs and requirements.

• Highly organized and capable of effectively managing multiple tasks simultaneously
• Structured and proactive, demonstrating an independent work attitude
• Cooperative and flexible who can communicate effectively with all levels of internal and external stakeholders

To apply for this position, follow directions through this posting or visit our website and submit your application through our Careers Website. When applying, please attach your CV and any other relevant supporting documents.

Moncler is an equal opportunity employer, which means we do not discriminate on the basis of Ethnic origin, Skin color, Religion, Civil status, Age, Nationality, Ancestry, any form of disability or neurodivergence, medical condition, Gender, Gender Identity or Expression, Sexual Orientation. We celebrate diversity and are committed to creating an inclusive environment for all employees.