Accounting Office Assistant

Accounting Office Assistant - Full Time

The mission of the Accounting Office Assistant is to support the Office Manager with the smooth operation of the dealership’s Business Office by assisting with financial, operational, and administrative tasks. This role ensures efficiency, accuracy, and high customer and employee satisfaction while contributing to the dealership's overall success.

Webb Automotive is a family-owned and operated dealership group serving the Chicagoland and Northwest Indiana areas for over 50 years. We are committed to delivering exceptional service, quality vehicles, and fostering a supportive workplace culture. Built on a strong foundation of integrity, customer satisfaction, and teamwork, we are eager to continue to grow and expand our team. Our employees are the driving force behind our success, and we offer opportunities for career development, stability, and a welcoming, team-oriented environment.

If you’re looking to join a company that treats you like family and invests in your future, we’d love to have you on board!

• Competitive pay at $17-20/hr
• Health insurance
  - Company contributes a portion to cost
• Dental, Vision, Assurity, and Life Lock insurance options available
• Paid Life Insurance
• 401(k) with company matching
• Paid Time-Off
• Family owned and operated
• Positive work environment

• Assist in all Office activities, including billing vehicle deals sold, license & title processing, warranty remittance, reconciling accounts, paying off vehicles sold
• Maintain high dealership customer satisfaction standards
• Review schedules, accounts, and work-in-process daily for accuracy
• Process accounts receivable/payable, reconcile vendor statements, schedules, and cash reports
• Ensure a proactive accounts payable system to optimize cash flow and compliance with invoice standards
• Prepare and submit tax reports, deposits, and returns timely
• File and scan documents into the Dealership Management System (DMS), maintaining accurate and organized records
• Manage daily and aged cancellations, communicating with banks and finance teams on inquiries
• Perform Repair Order Audits and assist with aftermarket cancellations, such as warranties and GAP
• Assist in automating systems, establishing controls, and maintaining monthly standard entries
• Support factory programs (e.g., incentives and rebates) to ensure prompt payments
• Maintain ethical practices, professional standards, and secure record-keeping systems
• Build strong relationships with factory personnel and upper management, ensuring open communication
• Control departmental expenses and support audits or special projects as needed
• Assist the Office Manager with any further duties as required

• Accounting Degree preferred
• High School Diploma or equivalent required
• Previous Dealership experience desirable
• Good verbal and written communication skills
• Highly motivated, organized, reliable and detail-oriented
• Can-do attitude with ability to work independently within a team environment