Accounts Receivable Coordinator

Summary:

The Accounts Receivable Specialist is responsible for managing incoming payments, maintaining accurate customer accounts, and ensuring timely collection of outstanding balances. This role supports the organization's cash flow by processing invoices, monitoring aging reports, and resolving billing discrepancies.

• Generate and distribute customer invoices accurately and timely.
• Post customer payments received via check, ACH, wire transfer, and credit card.
• Monitor accounts receivable aging and follow up on past-due accounts.
• Contact customers regarding outstanding balances and payment arrangements.
• Investigate and resolve invoice, payment, and account discrepancies.
• Reconcile accounts receivable transactions and customer statements.
• Maintain accurate customer records and payment histories.
• Prepare collection reports and provide updates to management.
• Assist with month-end closing activities and reporting.
• Collaborate with sales, customer service, and accounting teams to resolve billing issues.
• Ensure compliance with company policies and accounting procedures.

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• 1-3 years of accounts receivable, billing, or general accounting experience.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Strong attention to detail and organizational skills.
• Excellent communication and customer service abilities.
• Ability to manage multiple priorities and meet deadlines.

• Experience with collections and cash application processes.
• Knowledge of accounting principles and financial reporting.
• Familiarity with ERP systems such as Net Suite, or Microsoft Dynamics.
• Strong problem-solving and analytical skills.