Payroll Specialist

We believe everyone is entitled to a healthy, beautiful smile. That’s why we emphasize the importance of preventative dental care. Smiles need no translation; they are the universal language that speaks from the heart. Founded nearly two decades ago, Simply Beautiful Smiles set out with a mission to elevate the dentistry experience for both patients and practitioners through a culturally-oriented organization that is patient-centric, doctor-focused and staff-driven.

Those pillars infuse every thought process and inform every action we take!

• Manage the timely and accurate multi-state, biweekly process for employees, ensuring compliance with all payrolls regulatory changes as well as adhering to internal policies and procedures.
• Maintain tax changes, garnishments, and payroll deductions.
• Review and verify punch in-out timecards for hourly employees, overtime, and unapproved time-off requests prior to processing payroll.
• Research and correct issues found during processing.
• Process payments that include commissions on net collections, net productions, bonus payments and other types of compensation activities.
• Run net collections and net production reports directly from our management systems to calculate commissions and bonus payments.
• Work closely with HR to resolve employee related pay inquiries and issues.
• Review and validate data flow reporting for accuracy from HR system into payroll system.
• Reconcile payroll prior to transmission and validate final reports for approval.
• Analyze payroll data and clearly explain payroll variances between previous and current payroll runs.
• Assist with implementation of company-wide payroll initiatives.
• Assist with preparing audit requests.
• Ensure all company, federal, state, local, and other applicable compliance requirements are met.
• Audit payroll to maintain integrity and accuracy.
• Run biweekly payroll reports, prepare ad-hoc reports and analysis as needed.
• Assist with tax and regulatory inquiries regarding payroll.
• Communicate key changes and payroll status to Payroll.

5+ years in a Payroll specific role

Experience with payroll applications and service providers desirable (ADP Workforce Now preferred).Experience working for a multi-state and multi-site firm.

Experience working with traveling employees whose payroll cost must be charged to multiple sites.

• Proficient with Microsoft Office Suite and advanced Excel skills (Pivot tables, Vlookups, etc.).
• Must have outstanding work ethic, willing to roll-up sleeves work attitude.
• Be able to collaborate and work cohesively within a team as well as work independently.
• Be able to adapt effectively as business needs change.
• Must have excellent attention to detail and an understanding of the importance of accuracy.
• Excellent customer service, interpersonal and organizational skills.
• Strong analytical, time management and problem-solving skills.
• Ability to work quickly and accurately, under deadline pressure.
• Ability to work in fast-growing environment.
• Ability to quickly own the whole payroll process on their own.

Opportunity to be part of a growing organization where you can leave your mark.

Salaried with full benefits on day 1!

Medical, dental, vision, 401k, short term/long term disability, life insurance, pet insurance and more!

For exceptional candidates, there is some flexibility to consider some remote days once trained/oriented.