Accounting Clerk

The Accounting Clerk / Junior Accountant (Level
1) plays an important role in supporting the day-to-day financial operations of the Metlakatla Development Corporation (MDC) and its subsidiaries. This position ensures that accurate, timely, and reliable financial information is available to guide decision-making, support business growth, and maintain accountability to shareholders and community members.
This is a one-year, full-time, maternity-covered position with the possibility of extension or permanent employment.

• Record daily financial transactions into the accounting system with accuracy and timeliness.
• Assist with preparing and posting journal entries for various accounts.
• Organize and maintain electronic and paper filing systems for invoices, receipts, and other financial records.
• Ensure all financial information is maintained in compliance with internal controls and external reporting requirements.

• Process vendor invoices by reviewing coding, ensuring accuracy, obtaining appropriate approvals, and preparing payments.
• Manage accounts receivable by preparing invoices, issuing statements, and monitoring collections.
• Follow up on overdue accounts professionally and promptly.
• Reconcile expense claims, ensuring proper documentation and adherence to MDC’s financial policies.

• Collect, verify, and input employee timesheets into payroll systems.
• Support bi-weekly payroll processing, depending on the pay schedule.
• Maintain employee payroll files and ensure the confidentiality of sensitive information.
• Prepare journal entries and reconciliations for payroll-related accounts.

• Assist in reconciling bank accounts, credit card statements, and petty cash accounts each month.
• Identify discrepancies and work with the Senior Bookkeeper to resolve them.
• Learn reconciliation techniques through guided practice, gradually taking on more responsibility for completing reconciliations independently.
• Ensure reconciliations are completed in accordance with internal deadlines and audit requirements.

• Assist with preparing monthly, quarterly, and annual financial reports for management and stakeholders.
• Support variance analysis by comparing actual spending against budgets.
• Assist in tracking grant, funding, and project-specific reporting requirements.
• Contribute to year-end financial reporting and support external audit processes by organizing and providing required documents.
• Develop knowledge of compliance requirements (e.g., GST/PST, T4, etc.) under supervision.

• Provide general administrative support, including filing, scanning, photocopying, and correspondence.
• Manage incoming and outgoing mail, email communication, and telephone inquiries.
• Prepare reports, memos, forms, and document templates as required.
• Maintain organized electronic and physical filing systems for operational, HR, and logistics records.
• Assist with data entry, record updates, and documentation relating to shipments, vehicle logs, safety checks, and dispatch activities.
• Support the General Manager and Operations Manager with scheduling meetings and coordinating travel and operations.
• Track and log operational metrics, including mileage, service checks, staffing schedules, or other logistics data as directed.
• Assist with preparing operational paperwork such as manifests, checklists, and compliance documentation.
• Serve as a primary point of contact for general inquiries from clients, partner organizations, and staff.
• Coordinate communication between internal teams to support efficient workflow.
• Maintain office supplies inventory and place…