Accounting Manager

As a leading manufacturer and distributor of medical supplies and equipment for healthcare simulation and education, Pocket Nurse provides solutions and services that create hands-on learning experiences for the next generation of healthcare professionals. Our small business philosophy is, “Use your best judgement every day.” Not only do we give team members the guidance and tools to succeed, we give them autonomy to do their best for the company to succeed.

The Accounting Manager conducts, manages and oversees the daily operations of the Accounting Department. This position is responsible for developing, implementing and maintaining accounting principles, practices, procedures and systems for collecting, analyzing, verifying and reporting financial information.

Benefiting from an analytical mind, this job involves imagination and finding creative solutions to problems. The role requires that consideration be given to all related facts and potential problems when making decisions to avoid unpredictable risk. The job also requires comprehensive knowledge and expertise and to do it successfully depends on understanding detailed information and hands-on involvement and follow up with the team.

Getting the job done timely and getting it done right are two, equal, drivers for this job.

Key Responsibilities and other duties as assigned:

Oversees the daily activities of the Accounting team for cash management, distribution of expenditures, receipts and receivables according to schedules and customer portal websites.

Ensures bank accounts are funded and reconciled and authorizes account transfers as necessary.

Oversees accuracy of general ledger transactions created from time of order entry to cash collection.

Prepares income statement, balance sheet and statement of cash flows in accordance with GAAP.Manages the recording of capital expenditures and retirements, depreciation and amortization.

Reports royalties and executes payment.

Reviews, investigates, and corrects errors and inconsistencies in financial entries.

Makes recommendations regarding the accounting of reserves, accruals, capital expenditures, and expenses.

Audits invoices and vouchers and reviews reports to substantiate transactions prior to settlement or posting.

Prepares and analyzes reports including order backlog, booked orders, invoiced orders, and regional sales analysis using ERP canned reports and Dynamic Query functionality.

Adheres to monthly and year end closing schedule to ensure timely reporting to senior management, lending institution and income tax preparer.

Works with managers on departmental spending, budget to actual variances and assists in the preparation of annual departmental budgets.

Prepares information for the annual audit and works with banks and external auditors as needed.

Completes sales tax reconciliation between Avalara & ERP ensure applicable and correct sales tax is invoiced to customers and files monthly sales and use tax returns for various states.

Coordinates inventory cycle counts and physical inventory with DC and IT staff, audits counts and approves adjustments prior to posting.

Reconciles inventory detail to the general ledger and ensures accurate valuation of inventory balances.

Oversees and submits the financial reporting requirements for government contracts.

Oversees the management of leases and other financial commitments.

Works with Supply Chain to fund International purchasing, payment of vendors and costs of importing.

Works with credit card processor, gateway, website host and ERP provider to ensure accurate recording and confidentiality of customer’s transactions.

Registers to do business in other states as needed.

Finalizes and funds bi-weekly payroll including payroll taxes and pre-tax savings…