Accounts Receivable & Accounts Payable Assistant

John

F. Martin & Sons, LLC, is a third & fourth-generation, family-owned/family-friendly manufacturer & distributor of quality meat & cheese products. With locations in Stevens, Newmanstown & Womelsdorf, PA. We are committed to the satisfaction, safety, well-being, and professional development of our employees. If you're looking for a dedicated employer that is very successful, continuously growing, and working hard to be a top-quality employer in the community, we welcome you to join our team.

The Accounts Receivable/Accounts Payable (AR/AP) Assistant is responsible for supporting office and accounting functions professionally and efficiently. Key responsibilities include processing customer and vendor transactions, maintaining accurate financial records, and supporting other departments as needed. This position may also help with customer service tasks and general administrative duties as assigned

Process customer payments accurately and on time.

Research and follow up on delinquent or incorrect payments as needed.

Handle credit card transactions, online banking tasks, and corresponding entries in the ERP and Quick Books systems.

Issue customer credits and/or sales orders and ensure all associated documentation is completed correctly.

Process employee sales and maintain accurate transaction records.

Post daily sales transactions

Coordinate getting vendor invoice approvals in accordance with Company policies and procedures and process invoices accurately and on time.

Organize and maintain AP/AR records and proper supporting documentation.

Utilize ERP software systems to support daily accounting functions (Deacom (ECI) and Quick Books).

Provide general support to accounting management and other departments upon request.

Maintain company forms and update A/R and A/P standard operating procedures (SOPs) as necessary.

Assist with answering phones, order entry, or customer service tasks as required.

Maintain confidentiality regarding all financial and personnel-related information.

Perform additional tasks as assigned by the Accounting Manager or other leadership.

Data entry skills with strong computer knowledge. Able to maintain accuracy working on multiple tasks in a fast-paced environment under low to moderate supervision. Excellent verbal and written communication skills, including professional telephone and face-to-face contact etiquette. Must have the ability to cope with and direct difficult customers and/or difficult situations while remaining patient and courteous. Must ensure confidentiality and be dependable in both production and attendance, with a high level of negotiating skills, organization skills, and time management skills.

A fast learner who is able to follow simple instructions and can operate office machinery, including a photocopier, postage machine, etc.

We are committed to being highly competitive in employee wages & benefits. Medical Insurance, Dental and Vision Insurance, Life Insurance/AD&D, Short Term Disability Insurance, Paid Holidays, Paid Vacation, Referral Bonuses, 401K Retirement and employer match, Wellness program, Incentive Programs, & other fringe benefits.