RT Events Coordinator

Role Purpose

The Event Coordinator is responsible for assisting in the successful delivery of all RT Events including Focus. The delegate experience is critical, and the Events team aims to make all our events as enjoyable and rewarding as possible.

The Event Coordinator will also work closely with Alpha, HTB + RT internal teams and will assist the wider group events when required.

• Work with internal teams to establish event requirements and build excellent working relationships.
• Work with the wider RT team to collaborate on shared knowledge and experience.
• Capture all relevant information and research depending on which projects this role is focused on at any point during the year, maintaining excellent records.
• Co‑host pre‑event briefings where needed for all team members, as well as an onsite briefing to ensure each person is aware of all Health & Safety and emergency procedures.
• Gather feedback from the team members on site to continually build upon and improve guest and team experiences.
• Communicate effectively with the team in the lead‑up to the event as well as on site.

• Adhere to company policies around using guest and volunteer data, including photography at any of the events.

• Own and manage specific work packages within the wider Events Team, including onsite supervision.
• Support other RT events where required across the course of the year.
• Support with telephone and email queries in busier times, ensuring the Event Inbox is managed well.

• Ensure good and thorough planning by creating a project plan and working within the scope of the allocated budget.
• Ensure all suppliers used are set up on the internal systems in good time to allow payment within our pay‑run parameters.
• Request any additional team member support for the running of the site and event.
• Set up relevant venues on site at any event, considering any requirements which may be needed across the course of the event.
• Assist with any preparation needed for the set‑up of the event, sharing information with allocated teams and briefing where required.

COMPLETED BY THE PEOPLE TEAM AFTER BENCHMARKING

• Committed to the vision of HTB Group. Compassionate, servant‑hearted, and passion for HTB and the difference events and courses make in our congregation and wider society.
• Self‑starter and initiator – able to work in a dynamic team and independently.
• Problem solver – ability to work well under pressure and react quickly and proactively to challenges. Flexible, proactive; someone who takes the initiative at the same time as demonstrating attention to detail.
• Ability to think through the impact of an action, and to help others see and understand that.
• Strong relationship management skills – ability to build and maintain trust with clients, volunteers and guests.
• Resilience during occasional times of peak pressure.
• Excellent communication skills, both oral and written.
• Excellent administration skills.
• Good IT skills, with the ability to master and use departmental computer systems and databases. Ability to use Microsoft Office packages including Word, Excel and PowerPoint. Knowledge of setting up Zoom calls and meetings.

• Process driven, proven history of implementing new initiatives to increase efficiency.
• Experience in and passion for Event Management.
• Enthusiasm, energy, commitment and a sense of humour.
• Prince 2 Qualification.
• A working knowledge of Squarespace, Mailer Lite and other creative software packages.

Entry level

Full‑time

Health Care Provider

Non‑profit Organization Management