Executive Administrative Assistant

Position Overview

Fidelio Dental Insurance is seeking a highly organized and trusted Executive Administrative Assistant to provide direct support to senior leadership. This role is central to keeping the organization running efficiently by managing executive priorities, coordinating logistics, and handling sensitive information with discretion.

The Executive Administrative Assistant will serve as an extension of leadership managing details, and ensuring smooth coordination across teams. This position is ideal for a proactive professional who thrives in a fast-paced environment, exercises strong judgment, and takes pride in supporting senior executives in a growing organization.

• Proactively manage calendars for senior leadership, coordinating meetings, conference calls, and video conferences.
• Communicate directly with clients, managing inquiries and issue resolution by coordinating with internal teams and leadership to ensure timely follow-up.
• Draft, prepare, and manage confidential correspondence, reports, presentations, and internal communications.
• Create and maintain executive presentations, schedules, trackers, and reports using PowerPoint and Excel.
• Ensure leadership materials are accurate, organized, and prepared in advance of meetings.
• Arrange travel plans, itineraries, and supporting documentation for meetings, events, and conferences.
• Work closely with finance, operations, sales, underwriting, and client services teams to support executive and organizational needs.
• Assist with coordination related to proposals, onboarding, and implementation activities when needed.
• Help ensure smooth communication and handoffs across departments.
• Manage multiple priorities while maintaining attention to detail and deadlines.
• Exercise sound judgment and discretion when handling sensitive, confidential, or time-sensitive matters.
• Remain composed, professional, and solution-oriented in a fast-paced environment.

• Base Salary: Competitive and commensurate with experience

Fidelio Dental Insurance is a specialized dental benefits carrier dedicated to providing dependable, affordable, and responsive coverage for employer groups. Fidelio has built a strong reputation for exceptional service, competitive pricing, and meaningful partnerships with brokers and employer groups. At Fidelio, every team member contributes to our success and the experience of our clients.