Advancement Coordinator

Job Details

Level: Entry

Job Location:

Bryn Mawr, PA 19010
Position Type:
Full Time
Education Level: 4 Year Degree

Travel Percentage :
Negligible

Job Shift: Any
Job Category:
Business Development

Harcum College in Bryn Mawr, PA, a leader among the nation’s independent associate degree colleges, has an immediate opening for an Advancement Coordinator
. The Advancement Coordinator provides essential administrative, logistical, and operational support to the Institutional Advancement team. This role supports fundraising, donor engagement, stewardship, events, and database management to ensure the smooth and efficient functioning of the department. The ideal candidate is organized, detail-oriented, and committed to delivering excellent donor service.

• Administrative & Department Support – Provide daily administrative support to the advancement team, including scheduling, correspondence, and meeting preparation.
• Scholarship Administration – Collect student thank you letters and help prepare donor reports. Track and maintain detailed record of scholarship recipients, amounts, etc.
• Donor Relations & Stewardship – Prepare acknowledgment letters, stewardship reports, and donor communications. Assist with donor research and maintain accurate and timely donor records. Support cultivation and stewardship activities and recognition efforts.
• Gift Processing & Database Management – Accurately process gifts, pledges, and matching gifts in the advancement database. Maintain donor files, run database queries and reports. Ensure data integrity and follow best practices for data entry and documentation.
• Events Support – Support logistics for advancement events such as donor receptions, scholarship gatherings, alumni programs, and board meetings. Assist with event planning, invitations, RSVPs, onsite coordination, and follow‑up communications.
• Communications & Marketing Support – Assist with drafting newsletters, email campaigns, event materials, and social media content. Help maintain donor and alumni mailing lists. Support the creation of fundraising materials and collateral.
• Financial & Operational Support – Track expenses and assist with budget monitoring. Manage vendor invoices, contracts, and payment requests. Monitor office supplies and coordinate with internal departments as needed.
• Perform related duties as assigned.

• Bachelor’s degree preferred; equivalent experience considered.
• 1–3 years of administrative, advancement, nonprofit, or customer service experience.
• Strong organizational skills with excellent attention to detail.
• Outstanding written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficient in Microsoft Office Suite; experience with fundraising or CRM databases preferred.
• Professionalism, discretion, and ability to handle confidential information.
• Strong interpersonal skills and a positive, service‑oriented mindset.

Compensation is competitive depending on experience. Benefits include Health and Life Insurance, LTD and retirement, 100% tuition remission and attractive Tuition reimbursement coverage. Ample PTO and paid Holiday days are provided.

About Harcum College Harcum College, located in Bryn Mawr, PA, is a leader among the nation’s independent, two‑year colleges. Founded in 1915, the College offers associate degrees in allied health, business, and other career‑focused disciplines to nearly 1,000 students on its main campus and at multiple partnership sites. With small class sizes, close student‑faculty collaboration, tailored support services, and flexible online programs, Harcum provides a personalized, student‑centered educational experience.