Administrative Assistant

Location: Schnecksville

Job Description Title Administrative Assistant Work for a purpose. At Sustainable Energy Fund, each day is about moving society closer to a sustainable energy future, a future in which the energy needs of today are met without compromising the ability of future generations to meet their needs. The Administrative Assistant reports to the Office Manager and is primarily responsible for implementing administrative systems, procedures, and policies, as well as monitoring administrative projects.

Job duties include:
Meet and greet clients and visitors. Screen general email, phone calls, and mail for distribution to appropriate employees and/or Directors Set up and coordinate all Board, Committee, and staff meetings. Prepare agendas, PowerPoint presentations, and other meeting materials. Develop and proofread meeting minutes. Prepare PUC and other regulatory mailings. Make and maintain travel arrangements for employees as necessary (including conference, seminars, and training registrations).

Create and revise systems and procedures by analyzing operating practices, record-keeping systems, form control, and implementing changes. Resolve administrative problems by coordinating the preparation of reports, analyzing data, and identifying solutions. Proofread letters, marketing materials, and other documents as needed. Maintain contact information. Maintain organizational paper and electronic filing. Provide administrative support to programs as requested. Assist with job postings - collect resumes, coordinate interviews Ensure operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventory, and evaluating new equipment and techniques.

Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of orders. Skills &

Qualifications:

A high school diploma or equivalent, Associate degree preferred Required experience based on education. High school diploma or equivalent with a minimum of three (3) years’ experience, or Associate's degree, no experience necessary. Proficiency in the following computer software systems:
Excel, Word, Outlook, PowerPoint