Executive Assistant - Temp to Perm

This range is provided by Craig Bradford Associates. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$40.00/hr - $55.00/hr

Direct message the job poster from Craig Bradford Associates

As the Executive Assistant to the CEO, you will play a pivotal role in supporting our CEO's daily activities and ensuring their efficiency and productivity both professionally and personally. You will serve as the primary point of contact (both business and personal), managing communication, scheduling, and logistics to enable the CEO to focus on strategic initiatives. Exceptional organizational skills, attention to detail, urgency, discretion, and a proactive approach will be critical in facilitating seamless operations and administrative support at the highest level of the organization.

This role will cover an overlapping maternity leave of executive support team members for the CEO with an opportunity to convert to full-time.

• Manage and coordinate the CEO's schedule: meetings, appointments, and travel arrangements.
• Provide personal assistant support, including family travel, personal events, and philanthropic needs.
• Communicate daily with the CEO via in-person, phone, text, or email to provide updates and reminders. Confirm completed tasks in real-time.
• Screen and prioritize emails, calls, and correspondence; respond or intervene as needed.
• Handle administrative tasks such as expense reports, sponsor ships, payments, and memberships.
• Manage to-do lists, personal projects, and philanthropic initiatives for the CEO.
• Organize and schedule meetings, prepare materials, attend meetings, take minutes, and follow up on action items.
• Handle confidential information with discretion.
• Assist with special projects and research as assigned.
• Manage vendor payments and purchases with the Finance Manager.
• Collaborate with other EAs supporting the executive team and provide coverage as needed.
• Support the broader executive team upon request.

• 3+ years of experience as an Administrative or Executive Assistant.
• Bachelor’s Degree preferred.
• Experience booking travel and managing high-volume administrative tasks.
• Proactive, self-motivated, and able to work independently.
• Capable of thriving in a fast-paced, high-pressure environment.
• Experience supporting senior leaders and managing tasks without direct authority.
• Detail-oriented with excellent organizational skills.
• On-site Monday – Thursday, 8:30 AM – 5:30 PM; flexibility for Fridays and occasional evenings/weekends.

• Seniority level:
  Mid-Senior level
• Employment type:
  
  Full-time
• Job function:
  Administrative
• Industries:
  Staffing and Recruiting, Insurance

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