Executive Assistant

Integrity Support Solutions | Greater Philadelphia Area

Full-Time | $55,000–$60,000

Are you the person who notices what needs to be done before someone asks?

Integrity Support Solutions is seeking an experienced Executive Assistant to the President & CEO who thrives on creating order, anticipating needs, solving problems, and making sure important details don t fall through the cracks.

This is not a traditional administrative role centered solely on completing assigned tasks. We re looking for a trusted partner to executive leadership—someone who sees a gap and thinks, “Here s how we can fix that.”

You ll help keep our executives and organization moving by:

• Managing executive communications, follow-up, scheduling, and priorities
• Identifying actionable emails and translating them into tasks and deadlines
• Preparing meetings, correspondence, documents, spreadsheets, and presentations
• Coordinating client/family onboarding and welcome materials
• Supporting new-hire orientation and collecting required documentation
• Monitoring employee credentials, licenses, ISPs, and other required records
• Maintaining office supplies and administrative systems
• Coordinating our monthly Butterfly Bulletin and other communications
• Managing calendars, including employee time-off tracking
• Planning employee/client events, meetings, celebrations, and special projects
• Assisting with projects such as office moves, organizational initiatives, and process improvements

The common thread is ownership
. We want someone who can receive an objective, organize the details, anticipate needs, communicate with the right people, and carry it through to completion.

You ll Thrive Here If You...

• Notice details others may miss
• Keep track of commitments and aren t afraid to follow up
• Enjoy creating systems, checklists, and efficient processes
• Can distinguish what s urgent from what s simply noisy
• Work independently without needing every next step provided
• Communicate professionally with employees, families, community partners, and leadership
• See recurring problems and naturally begin thinking about solutions
• Take pride in finishing—not simply starting
• Are comfortable saying, “I noticed this isn t working. Here s what I recommend.”

• High school diploma or GED required; associate degree or administrative certification preferred
• 3–5+ years of executive administrative, office management, or operational support experience
• Executive support experience strongly preferred
• Strong written/verbal communication, customer service, organization, and project-management skills
• Proficiency with Microsoft Office and Google Workspace
• Ability to learn agency technology and software quickly
• Ability to handle confidential information with discretion
• Healthcare, human services, IDD/autism, or home-care experience is a plus
• Valid driver s license, automobile insurance, and reliable access to a personal vehicle for occasional business travel; authorized mileage is reimbursed
• Must pass Pennsylvania Criminal Background Check

• $55,000–$60,000 salary
  , based on experience
• Health, dental, and vision insurance
• 401(k) with company matching
• Paid time off and paid holidays
• Mileage reimbursement for approved business travel
• Professional development and training opportunities
• Employee recognition and appreciation activities
• Collaborative, mission-driven work environment
• Opportunity to work closely with executive leadership and contribute to organizational growth

Integrity Support Solutions provides Home and Community-Based Services to adults with autism and intellectual disabilities throughout Pennsylvania. Our work is grounded in empathy, dignity, integrity, excellence, and meaningful community support.

Learn more about Integrity Support Solutions