Administrative Assistant Job Downingtown Pennsylvania USA,Administrative/Clerical

Location 220 Woodbine Rd,Downingtown, PA, 19335,United States
Job Category Administrative Assistant
Employee Type FT Exempt

Contact information

Description

Administrative Assistant - Main Office - support for President and Principal

Position Summary:

This role serves as the critical administrative support for the main office, President and Principal of Bishop Shanahan
High School. The successful candidate will routinely and effectively communicate and interface with all levels of
the organization from staff to executive leadership working within a Catholic environment where Catholic values
define the words and actions of all.
The ideal candidate will be dynamic and energetic with a demonstrated ability to work with little oversight/direction
while handling and maintaining confidential information and exercising discretion/discernment in handling related
office and school matters at all times. This role requires professionalism, organization, and effective communication.
They will demonstrate the ability to use multiple educational platforms for a variety of tasks throughout the year
and have a high level of comfortability with technology and using technological applications to streamline work,
policies, and procedures.

Duties and Responsibilities:

? Prepare and compose internal and external correspondence with appropriate follow-up and prepared responsiveness.
? Organize and maintain records while exercising the utmost confidentiality in handling.
? Communicate with various internal departments to coordinate projects and/or activities and work closely with
external parties in administrative matters.
? Anticipate and execute various duties as required to effectively support the team.
? Complete required documentation to assist in scheduling for future incoming students and transfer students.
? Open, read, and distribute all incoming mail.
? Work with the President and Principal on purchasing of items
? Perform general office duties, including answering multi-line phones, routing telephone calls or messages to
appropriate staff, take messages, transfer calls to appropriate individuals, handle their inquiries, and direct them
to the appropriate persons according to their needs.
? Complete all state purchases that are made in our NPIS system as directed by the principal or his designee.
? Schedule meetings for the President and Principal with parents, students, and community members as needed.
? Maintain a good working relationship with Administration, Faculty, and Staff, as well as the students and
families of Bishop Shanahan High School.
? Stay up to date on current school happenings and the school calendar in order to answer any questions that might
arise, and to share the appropriate information when needed.
? Operate office equipment such as fax machines, copiers, phone systems, and use computers for spreadsheets,
word processing, database management and other applications.
? Responsible for being knowledgeable and implementing the mission of Bishop Shanahan High School.
? Coordinate Parking for Junior and Senior students and faculty and staff
? Other duties as assigned by the President and Principal.

Qualifications:

(Education/Training and Experience Required)

• High School Diploma/GED is required, bachelor’s degree or related field preferred.
• At least 6 mo experience in customer service or administrative assistant, preferably in a school environment
• Must be flexible and able to handle constant interruptions and be open to helping other offices as needed.
• Experience with Power School, Schoology, Constant Contact, Final Site and NPIS and other school centric
programs preferred.

Skills:

• Excellent written and oral communication skills.
• Strong organizational skills, work efficiently, juggle tasks simultaneously, meet…