Administrative Assistant

Overview

We are looking for a welcoming, organized, and proactive Receptionist to join our Corporate Office team. This full-time, on-site position is the first point of contact for guests and callers and plays a vital role in supporting both front desk operations and administrative functions, particularly assisting the Accounting Department and coordinating office events.

• Greet and direct visitors in a professional, friendly manner.
• Answer and route incoming phone calls to the appropriate departments or staff.
• Provide accurate information in person, over the phone, and via email.
• Assist the Accounting Department with weekly check mailings using the electronic mail machine.
• Support the Accounting Department with electronic deposits.
• Receive, sort, and distribute incoming mail and packages.
• Assist with planning and executing on-site and off-site meetings/events, including:
  Receiving and setting up meals;
  Cleaning and resetting conference rooms after use.
• Maintain the cleanliness and readiness of the breakroom and common areas by:
  Loading and unloading the dishwasher;
  Restocking coffee, tea, sugar, and related supplies;
  Keeping snack baskets filled;
  Monitoring breakroom inventory and reordering supplies as needed.
• Perform other duties as assigned to support the Corporate Office.

• High school diploma or equivalent required.
• Previous experience as a receptionist or in a front desk role preferred.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency with Microsoft Office Suite and standard office equipment.
• Professional, customer-focused demeanor.

Schedule: Monday – Friday, 8:00 AM – 5:00 PM (with a 1-hour unpaid lunch).

Employment type: Full-time

Seniority level: Entry level

Location: Corporate Office, on-site