Field Administrative Assistant - Conestoga, PA

Part-Time Temporary Administrative Assistant

Position:
On-site Administrative Assistant

Approximately 12 Months

• Job Trailer
• Construction Job Site
• Various personalities-
• Office/client executives
• Government representatives
• Construction workers

• Maintain files, logs & logins (electronically & manually)
• Write and prepare meeting minutes/agendas
• Write letters, emails & correspondence on behalf of Project Managers
• Prepare spreadsheets from pre-made templates & occasionally from scratch
• Daily weather reports
• Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.)
• Maintain contacts in Outlook
• Introduce subcontractor safety & violation programs to subcontractors
• Help keep the job trailer office clean and organized, stocked with supplies including food
• Multiple other tasks as assigned
  
  Computer Skills (Mandatory)
• Excel
  - Daily use, must be able to work from a template or begin from scratch
  • Simple formulas
  • Formatting (lines, colors, etc)
• Word
  - Daily use, must be able to work from a template or begin from scratch
  • Formatting (lines, colors, etc)
• Outlook
  - Email – Compose on behalf of project managers
• Contact updating
  • Scheduling meetings & calendar
• Adobe Acrobat
  • Convert to PDF
  • Print/Save to PDF
  • Combine multiple PDF files into one