Administrative Assistant

Administrative Assistant

The Department of Agricultural and Biological Engineering in the College of Agricultural Sciences is seeking a detailed-oriented Administrative Assistant to join our team to provide general department support.

Key Responsibilities include, but are not limited to:

• Provide general office support, including greeting visitors, provide information, and refer inquiries as appropriate.
• Serve on various committees as assigned (department, college, and university wide)
• Attend department meetings and take minutes
• Assist with managing conference room schedules and other general office duties as needed.
• Serve as department AES (Agricultural Experiment Station) Coordinator, acting as the liaison between faculty members and AES, along with assisting faculty with new AES project and annual reports.
• Help to coordinate and support department activities and events, including Advisory Board meetings and correspondence for the Biorenewable Systems Advisory Board, Industrial and Professional Advisory Council (IPAC), department seminars, and alumni events.
• Coordinate faculty and staff position searches to include setting up itineraries, interacting with prospective candidates and assisting with travel arrangements in SAP Concur or with Anthony Travel as requested.
• Monitor budgets for general funds (start up, RIF, gift funds), research grants, contracts, and endowments, track financial transactions and assist the department head, administrative manager and faculty as needed by providing reports.
• Assist with various grant management functions in collaboration with the administrative coordinator and college research team including budget revisions, no-cost extensions, etc., as needed.
• Assist faculty with monitoring grant progress, along with tracking expenditures and balances, providing guidance when needed.
• Assist with initiating financial transactions and provide operational support as needed (including Deposits, PSU Buy, SAP Concur, Journal Entries, Non-PO Invoices)

Preferred Qualifications:

Experience with Penn State Systems (SIMBA, SAP Concur, Teams, Workday/Worklion), Microsoft O365 Suites (Outlook, Word, Excel, etc.), and Adobe Products are desired.

Work Arrangements:

This position is eligible for hybrid work, with three days per week in the office and two days remote, at the discretion of Department Head. Questions related to flexible work schedules should be directed to the Department Head/Hiring Manager during the hiring process.

Minimum Education, Work Experience & Required Certifications

If filled as Administrative Assistant
- Senior Support, this position requires:

Associate Degree

4+ years of relevant experience; or an equivalent combination of education and experience accepted

Required

Certifications:

None

If filled as Administrative Assistant
- Intermediate Support, this position requires:

General Equivalency Diploma (GED) or High School (HS)

2+ years of relevant experience;
Relevant education accepted in lieu of experience

Required

Certifications:

None

Salary & Benefits

The salary range for this position, including all possible grades, is $40,608.00 - $64,668.00.

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

For more detailed information, please visit our Benefits Page.