Billing Analyst​/Office Manager Trevose, PA | Robert Half

Billing & Administrative Coordinator

We are seeking a detail-oriented and highly organized Billing & Administrative Coordinator to join our growing construction/service team in the Trevose, PA area. This role is ideal for a professional who thrives in a fast-paced environment and has experience supporting billing operations, order processing, contract compliance, and administrative coordination.

The ideal candidate will play a key role in ensuring customer purchase orders align with contract terms, invoices are accurate and timely, and all supporting documentation is maintained with precision. This position requires strong communication skills, a high level of accuracy, and the ability to collaborate effectively with both internal stakeholders and customers.

Key Responsibilities

• Partner with the Senior Manager and Regional CFO to ensure customer purchase orders align with signed contract terms
• Maintain complete and organized documentation for all orders, including approvals, customer-specific instructions, and special requirements
• Compile all supporting documentation needed to secure customer approval for invoices
• Prepare and issue accurate invoices based on processed orders, ensuring customer information, pricing, discounts, and applicable taxes are correctly applied
• Submit and upload invoices into customer billing platforms, including systems such as Ariba, and maintain current billing records
• Review and cross-check invoice details against purchase orders and contract terms to identify and resolve discrepancies
• Ensure invoices comply with applicable tax requirements and internal company billing policies
• Communicate with customers regarding special billing requests, including split invoicing, advance payments, and other account-specific needs
• Provide administrative support related to billing, documentation, and order processing activities
• Assist with problem resolution involving billing, order entry, shipping documentation, and customer requirements