Administrative Assistant

Administrative Assistant

Abraxas Youth Center (AYC, Building
3)

10058 South Mountain Road, Building 3, South Mountain, PA

Full-Time

18.00/hour

Daily Pay Available

For more than 53 years, Abraxas Youth and Family Services has been dedicated to improving lives through high-quality services and support.

Our employees play a vital role in helping individuals achieve greater independence, confidence, and success while promoting dignity, respect, inclusion, and personal choice.

Every day, our team members make a meaningful impact by supporting people in reaching their goals and living their best lives.

• Competitive Compensation

• Daily Pay – Access Your Earned Wages Before Payday

• Medical, Dental & Vision Insurance - Available after 30 days of employment

• 401(k) Retirement Plan

• Paid Time Off

• Employee Assistance Program

• Wellness Programs

• Employee Referral Bonuses

• Company-Paid Training

• Paid Training Programs

• Professional Development Opportunities

• Certification Opportunities

• Leadership Development Programs

• Career Advancement Opportunities

• Opportunities Across Multiple Service Lines

• Make a Difference Every Day

• Support Individuals and Families

• Build Meaningful Relationships

• Strengthen Communities

• Join a Mission-Driven Organization

The position performs administrative, clerical, and technical functions for the facility.

Responsibilities include, but not limited to:

• Operate telephone system, route incoming calls, record and distribute messages in an accurate, timely, and professional manner.

• Greet and announce clients and visitors to appropriate staff members.

• Compose routine letters, correspondence, memos, reports and other confidential information to assist appropriate supervisory and administrative staff members.

• Maintains administrative filing system that provides access to specific information according to outside referral agencies to ensure regulatory compliance.

• Compose various daily, weekly, and monthly reports as assigned.

• Types and distributes monthly reports or correspondence via fax/mail to appropriate outside referral agencies to ensure regulatory compliance.

• Assist with reports for general program/facility correspondence such as client reports, facility evaluation reports, policies and procedures, meeting minutes, and maintaining back up files.

• Maintain appropriate staff schedules such as administrative and supervisory.

• Maintain, record, and update program/facility information as appropriate such as training records, phone list, and policies and procedures.

• Assist with the distribution of incoming mail and prepare outgoing mail.

• Assist with supply ordering, distribution, and filing.

• Completes data entry.

• Contact appropriate individuals for repair and maintenance of office equipment.

• Perform and assist in clerical intake process on clients, assist with maintaining client files, and include case affiliate for reporting purposes.

• Coordinate and type all reports required by outside referral agencies such as clients and population reports and meet designated deadlines to ensure regulatory compliance.

• Supports the Abraxas philosophy and mission and promotes the Seven Key Principles of care.

• Demonstrates appropriate use of Safe Crisis Management techniques and skills.

You may be a great fit if you are:

Compassionate

Dependable

Patient

Team-Oriented

Service-Focused

Professional

Positive

Committed to Helping Others

Education and Experience:

• High school diploma with business courses, plus four years of general secretarial experience
• OR
• Associate’s degree in business or related field, plus two…