Athletic Department Support Specialist

Title: Athletic Department Support Specialist
Reports To: Athletic Director
Employee Type: Full-Time, 12-Month, Salaried, Exempt

Join to apply for the Athletic Department Support Specialist role at Collegium Charter School

3 days ago Be among the first 25 applicants

Working under the direction of the Athletic Director and Assistant Athletic Director, the Athletic Department Support Specialist supports the daily operations of the athletics and extracurricular programs; assists with operation and game‑day management, field and facility preparation, event oversight, and serving as a liaison with officials, coaches, athletes, and visiting teams. Additional responsibilities include clerical and administrative support, communication coordination, and general office duties.

This role requires professionalism, confidentiality, and the ability to work a flexible schedule, including evenings and weekends.

• Assist in overseeing, preparing and maintaining athletic fields and facilities for practices, games, and events.
• Serve as on‑site event manager for home athletic events.
• Ensure home contests comply with relevant lNFHS, PIAA and BAL regulatory guidelines.
• Assist with facility rentals, setups, and coordination with external users.
• Support transportation logistics and supervise/drive vans to away events as needed.

• Provide office, scheduling, and calendar support to the Athletic Department.
• Process letters, emails, reports, and other communications.
• Assist with maintaining the athletics schedules on the school calendar.
• Assist with team communication platforms (Schoology, Team Snap, Game Changer).
• Coordinate ordering of equipment, supplies, and materials.
• Schedule coaches’ meetings and prepare agendas.
• Assist with onboarding of external contractors in collaboration with HR, Operations, and Technology.

• Serve as a liaison with referees, visiting teams, internal staff, and external partners.
• Triage athletic concerns when the Athletic Director is unavailable.
• Maintain accurate, timely, and professional communication with all stakeholders.
• Build and maintain positive working relationships within the school community.

• Maintain confidentiality regarding student, staff, and school information.
• Follow all school policies, codes of conduct, and operating procedures.
• Conduct oneself according to professional, ethical principles that reflect favorably upon the individual and the school.
• Promote good citizenship through actions as a role model.
• Abide by the CCS Employee Manual and all PA Public School expectations.
• Perform related duties as assigned.

• Experience in preparing athletic fields.
• Understanding of the rules and strategies of athletic events.
• Ability to work a flexible schedule including nights and weekends.
• Associate’s Degree in a related field preferred.
• One to three years of administrative, operational, or clerical experience preferred; school or athletics experience a plus.
• Strong written and verbal communication skills.
• Effective problem‑solving skills and ability to think strategically.
• Demonstrated organizational skills and attention to detail.
• Ability to communicate diplomatically with students, staff, parents, officials, and external partners.
• Proficiency with technology systems and software.
• Valid PA driver’s license and clean driving record.
• CPR/First Aid certification (within 6 months of hire).
• Required clearances:
  Criminal Background Clearance (Act 34), Child Abuse Clearance (Act 151), FBI Fingerprint Clearance (Act 114), all dated within one year of receipt.
• Meets eligibility requirements for employment in a PA public school.

The mental and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Ability to sit and stand for extended periods of time.
• Ability to bend, stoop, climb stairs, and reach overhead.
• Ability to occasionally lift and/or move up…