Bid Analyst

Singer Equipment Company, a leading food service equipment and supplies distributor serving customers throughout the United States, is seeking a detail-oriented Bid Analyst to support public- and private-sector bidding activities.

The Bid Analyst will identify and evaluate bid opportunities, analyze solicitation requirements, coordinate bid submissions, support pricing strategies, and oversee billback and rebate processes. This role works closely with the Bid and GPO Manager, sales, purchasing, finance, manufacturers, and other internal teams to ensure accurate, competitive, and compliant bids.

The ideal candidate is organized, analytical, comfortable working with numbers and large amounts of information, and able to communicate effectively with internal and external stakeholders. Experience in procurement, bidding, distribution, construction, or contract pricing is preferred but not required.

• Research and identify public and private bid opportunities through procurement portals, agency websites, cooperative purchasing programs, and other sources.
• Evaluate opportunities based on scope, geography, contract requirements, competition, profitability, operational capacity, and strategic fit.
• Maintain a pipeline of upcoming bids, renewals, pre-solicitation opportunities, and deadlines.
• Review solicitations, contracts, specifications, drawings, and addenda to identify key requirements, risks, compliance obligations, and pricing considerations.
• Prepare bid summaries, compliance checklists, assignments, and submission timelines.

• Coordinate bid activities across sales, purchasing, estimating, project management, finance, legal, operations, and manufacturers.
• Collect pricing, product information, lead times, technical documentation, certifications, and required signatures.
• Prepare and submit accurate, complete, and responsive bid packages through electronic portals, email, or physical delivery.
• Track questions, addenda, approvals, deadlines, and submission confirmations.
• Maintain organized records of bids, awards, contracts, and correspondence.
• Assist with post-award implementation, contract setup, renewals, extensions, and reporting.

• Support competitive and profitable pricing strategies by analyzing product costs, freight, installation, escalation risks, manufacturer programs, rebates, billbacks, and margins.
• Review historical pricing, prior bid results, competitive information, and market conditions.
• Identify pricing inconsistencies, missing costs, and margin concerns.
• Assist with post-bid reviews to evaluate results and identify opportunities for improvement.

• Oversee billback processes from initial setup through reconciliation.
• Verify awarded items, customer pricing, manufacturer programs, contract dates, and reimbursement amounts.
• Coordinate with manufacturers, purchasing, sales, finance, and accounts receivable to resolve discrepancies.
• Monitor outstanding billbacks, credits, rebates, and supporting documentation.
• Help improve process controls, reporting, and accountability.

• Maintain reports on bid volume, win rates, contract value, margins, billback recovery, renewals, and outstanding action items.
• Standardize bid-management procedures, templates, checklists, and file organization.
• Identify opportunities to improve efficiency through automation, data analysis, and better use of procurement tools.
• Support departmental planning and the growth of Singer’s contract and bid business.

• Bachelor’s degree in business, finance, accounting, supply chain, construction management, public administration, or a related field…