Activation Manager - Healthcare; Denver

Job Details

Salary Range: $ - $ per year

Must live in or near Denver, CO. Activation Manager manages all aspects of medical equipment deployment and building activation for FF&E. The role can be in an assistance or lead capacity depending on project size and complexity. Responsible for preparation and maintenance of project schedules, documentation, master plans, timelines, required resources, task order, and responsibilities of each activation project team member to ensure successful project completion.

• Achieving greater than 85% of time billable with minimal non‑billable hours in any given month.
• Negotiate, accurately record, and track project hours per the project forecasted plan.
• Track budget for client funded Facility Activation Activities throughout the project scope of work.
• Understand and maintain the value in client relationships, internally and externally.
• Proactively lead and manage client expectations, use conflict resolution techniques when applicable, and provide solutions to keep the client moving forward – no roadblocks.
• Facilitate decisions so they are made timely in accordance with the project schedule.
• Follow HBS established processes related to CA and Activation planning activities.
• Participate in CA and Activation Planning vendor presentations and vendor site visits.
• Incorporate client standards, clinical preferences and operational demands into the project.
• Ensure equipment for mock‑up rooms, vendor presentations and equipment demonstrations are timely and complete.
• Ensure clean and informed transition of the project into other progression phases.
• Ensure all tasks for Project Closeout are completed.
• Deliver a successful project to the client with positive outcomes and relationships.
• Grow positive client relationships by delivering superior services leading to operational sales opportunities and/or converting contracts to additional work without competition.
• Attend onsite, off‑site, remote and/or virtual meetings during all phases of the project.
• Participate if requested in existing equipment inventory. Conduct same if necessary.
• Distribute and manage category responsibilities to the internal project team.
• Distribute and implement FF&E Responsibility Matrix to external project team.
• Conduct plan reviews in a timely, accurate manner to deconflict for quality control purposes and to get familiarized with the project.
• Maintain a professional customer interface and client relations while interacting with facility leadership, clinical staff and project team members to prioritize decisions.
• Work with the project team to track and address owner requested changes for resolution.
• Compile, maintain, distribute and resolve action items per the published action item list associated with FF&E decisions.
• Attend OAC meetings to deliver status and updates on FF&E component.
• Facilitate Post Project Surveys.
• During fixed equipment (Group
  1) coordination times of construction, attend construction coordination meetings to address equipment‑related issues. Follow up with project teams and vendors to ensure issues are resolved.
• Attend shop‑drawing technical coordination meeting with contractors, mechanical/electrical trades and the suppliers to review and coordinate shop drawing submittals as needed. Ensure drawings are reviewed and processed.
• Manage a Change Order process with the Owner for all FF&E changes that occur during construction. Evaluate the technical impact of the change related to the site, budget, and the construction timeline. Communicate updated specifications and shop drawings to the architect and contractor.
• Advise as needed to any design conflicts associated with all FF&E.
• Respond to technical Requests for Information (RFI) from the contractor and…