Event Coordinator, Creative Arts​/Media

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Coordinator B

The position assumes a Coordinator role for the staff of Programs and Special Events, which executes over 200 events per year. This role provides operational management to the Executive Director, Senior Director, Associate Director and Manager of Operations, and all planners in PSE. Perform the duties listed as they relate to multi-scale University events and travel events for Development and Alumni Relations, President's Office, Provost's Office, Schools & Centers, Alumni Weekend, Homecoming Weekend, and Family Weekend.

Reporting to the Associate Director and Manager of Operations of Programs and Special Events, the position assumes a Coordinator role for the staff of Programs and Special Events, which executes over 200 events per year. Perform the duties listed as they relate to multi-scale University events and travel events for Development and Alumni Relations, President's Office, Provost's Office, Schools & Centers, Alumni Weekend, Homecoming Weekend, and Family Weekend.

Under the direction of an Associate Director, the Coordinator will also plan event execution up to 20 smaller-scale events and consult level events. The ideal candidate will have knowledge of the events industry and event planning practices, will be detail-oriented, and must have independent decision-making experience to collaborate with Event Planners on-site at an event. Prioritize a large volume of projects with multiple colleagues, meet deadlines, represent the University at events, and interact effectively with staff, vendors, alumni and other guests.

• Meet with event owner to identify vision and goals for event
• Procure and manage vendors
• Plan event needs and timeline
• Execute day-of event needs
• Debrief with the event owner after the event
• Provides logistics for consult level 1 and level 2 events

• Manage the creation, management, and reconciliation of registration lists for all events
• Manage the onsite nametag and walk-on registration process
• Refine and oversee the process for managing event registration, printing nametags, and verifying attendance
• Train staff in the use of nametag…