Director of Finance and Operations

PURPOSE
The Director of Finance and Operations is responsible for providing financial and operational leadership to ensure Wolf PAC’s infrastructure effectively supports its mission, strategic priorities, and day-to-day operations.

Wolf Performing Arts Center (Wolf PAC) is a non-profit organization with the following mission: to provide a safe, inclusive space for young people to express their authentic selves through learning and experiencing theatre.

Wolf PAC is committed to a diverse and inclusive work environment for all people. We are an equal opportunity employer. All applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, having a GED rather than a high school diploma, disability, or any other legally protected characteristic. All persons applying must possess or be willing to obtain PA state and federal clearances.

The Director of Finance and Operations will work in partnership with the office staff and most closely with the Executive Director.

• Oversee the preparation and analysis of financial statements, budgets, and forecasts
• Monitor day-to-day organizational spending and financial reporting, specifically cash flow, liquidity, reserves, and budget-to-actual performance
• Oversee payroll, accounts payable, and general financial processes
• Manage restricted and regulated funding sources, ensuring appropriate tracking and use of funds and compliance with all associated requirements, reporting obligations, and deadlines
• Understand the financial performance of individual programs and collaborate with Executive Director on analysis to inform decisions around pricing, enrollment, staffing, growth, etc.
• Collaborate with Executive Director to create strategies that support company goals and consider overall financial health of organization
• Interpret financial numbers, identify concerns and opportunities, and bring those to the Executive Director with recommendations
• Partner with the Executive Director to prepare financial information for the Board/Finance Committee
• Create, update, and present concise internal reports or dashboards that will allow the Executive Director and program leaders to make sound decisions in managing programs
• Serve as the primary liaison to auditors, accountants, banking partners, insurance providers, and other financial vendors
• Identify potential risks and collaborate with Executive Director to strategize opportunities to avoid financial loss and programmatic disruption
• Strengthen appropriate financial controls, reporting practices, and fiscal accountability throughout the organization and regularly evaluate controls, approval processes, segregation of duties, and safeguards for Wolf PAC’s assets

• Utilize and evaluate Wolf PAC’s operational systems, technology, facilities, and administrative infrastructure to support the organization’s mission and strategic priorities
• Maintain policies, procedures, and compliance practices that promote operational excellence, accountability, and responsible stewardship of organizational resources
• Provide financial, operational, and physical resources to the Executive Director in support of Wolf PAC’s strategic plan while continually evaluating systems and processes to strengthen organizational effectiveness and long-term sustainability
• Create contracts and manage relationships with vendors and suppliers to ensure favorable terms and uninterrupted supply of goods and services (such as managing systems, contractors for repairs, etc.)
• Manage HR, compliance, and staff documentation (employee records, payroll/benefits administration, onboarding/offboarding documentation, compliance, etc.)…