Part-Time Probation Secretary

Job Opportunities

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• Must comply with the dictates of the Code of Judicial Conduct.
• Must successfully pass full criminal background check.
• Must be willing to subject to random drug testing.
• Must be able to interact with the public in a professional manner.
• Must be able to sit or stand for extended periods, lifting no more than 20 lbs.
• Must be able to work independently and as a team.

• Answer phone calls to the Probation Department; field questions or direct calls as warranted.
• Frequently check email for information on new probationers, communicate with defendants and treatment centers.
• Prepare and maintain supply of forms for folders for new probationers and Pre-sentence Investigation Reports (PSIR)
• Set appointments for new probationers and defendants who require a PSIR.
• Enter defendant's information into the Supervised Release System (SRS) database; keep and update an Excel spreadsheet with local information.
• Provide new probationers with intake materials.
• Perform case and warrant checks for each weeks' clients.
• Communicate with City Court to verify probationer's documentation is recorded through the Court.
• Assist with compilation of data for all mandatory reports.
• Notify Chief Probation Officer of issues that need to be addressed when out of office.
• Must be available to work specifically on Criminal Court days (Monday A.M., Thursday A.M.)
• Other duties that may be assigned to support efficient operation.

• Proficient in Microsoft office suite.
• Knowledge and understanding of essential job functions.
• Communication, organization, and interpersonal skills.
• Ability to multi-task in a fast-paced environment.
• General knowledge of the criminal justice system and Indiana probation protocols preferred.
• High school diploma.

This is a part-time position that is paid in accordance with the current Salary Ordinance of the City of Hobart and governed by the policies of the Hobart City Court and Employee Handbook. This job description is not intended to be all inclusive. Employee may perform other related duties, may change at any time to meet the ongoing needs of the organization, with or without notice.