Secretarial & Administrative Support

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MA Billing Clerk (Clerk)

• Position Type:
  Secretarial & Administrative Support/ Clerical Staff
• Date Posted:
  8/25/2026
• Location:
  
  ESC
• Closing Date:
  09/08/2026

At the present time, a vacancy exists for a MA Billing Clerk within our Home and Community Services department in our Student Services division here at the Chester County Intermediate Unit. The MA Billing Clerk is responsible for reviewing, verifying, researching, correcting, and processing billing related to behavioral health and related services. The position ensures accurate and timely billing to Medical Assistance, Managed Care Organizations, third-party insurance carriers, school districts, and other funding sources.

Responsibilities include accounts receivable functions, eligibility verification, claim research and correction, maintenance of confidential records, and support to staff, families, and stakeholders regarding billing procedures and requirements.

Are you motivated to create brighter futures for students, families, and the entire community? If so, we want you on Team CCIU! At the CCIU, we pride ourselves on the creativity, dedication, and collaborative spirit that our employees bring to their work every day, and we know that achieving success together takes a team approach!
If you are looking for an exciting, challenging opportunity to grow your career,

Qualifications:

High school diploma required
, preferably with coursework emphasizing database management, business operations, accounting, or related areas.

Prior insurance billing experience required
; experience with Medical Assistance, managed care claims processing, or behavioral health billing preferred.

Medical Assistance Preferred Knowledge

Behavioral Health Rehabilitation Services (BHRS)/IBHS

Managed Care Organizations (MCOs)

Commercial insurance billing

Coordination of Benefits (COB)

Timely filing requirements

Authorization requirements

Revenue cycle workflows

ESSENTIAL

JOB RESPONSIBILITIES:

Review, verify, research, and correct documentation submitted by program staff to include the case managers and case specialists in accordance with Medical Assistance (MA), Third Party Liability (TPL), payer requirements, and CCIU policies and procedures.

Build, review, and submit claims for IBHS, Reach/Teach/Care, Adult Services, and other Home & Community Services programs according to established billing schedules and payer requirements. This includes claim generation, reporting, claim submission, and transmission of electronic claim files through clearinghouses and other payer systems.

Perform monthly Adult Services claim builds, claim reporting, claim submissions and 837 electronic claim submissions by the fifth business day following month-end. Monitor and resolve claim issues prior to submission and communicate corrections needed to program staff and supervisors.

Process bi-weekly appointment transitions, claims submissions, and clearinghouse submissions for IBHS, Reach, Teach, and Care programs, adjusting schedules as needed to meet organizational and payer requirements.

Submit payer-specific paper claims and rebills as required, ensuring compliance with timely filing requirements and payer-specific billing guidelines.

While maintaining compliance with HIPAA, CMS, Pennsylvania Medical Assistance regulations, managed care requirements, payer policies, and organizational procedures.

Monitor, research, and resolve 837 front-end claim rejections, clearinghouse rejections, billing exceptions, and claim processing errors to ensure successful claim adjudication.

Retrieve electronic remittance advice (835) files and payment information from all available payment sources; manually import 835 remittance files into the electronic medical record (EMR) system when necessary. Review, reconcile, and post electronic remittance information to ensure accurate payment application and financial reporting.

Process manual and electronic payment postings, including ACH payments, EFTs, checks, and manual check postings. Perform daily payment reconciliation to ensure all deposits, payments, adjustments, and remittance information are accurately reflected within…