Planner , Space & Occupancy Planning

Planner I, Space & Occupancy Planning

Make your next move an expert one.

This position is a hybrid role based in Michigan.

The Space & Occupancy Planner I plays a crucial role in maintaining accurate space, occupancy, and headcount data, as well as supporting portfolio planning activities across the global real estate portfolio. This role is responsible for IWMS accuracy, data governance support, annual audit coordination, and providing regional planning and space support, including oversight of a major regional hub and headquarters environment.

The planner partners closely with the IWMS & Database Lead, site contacts, facilities partners, and workplace stakeholders to ensure information is current, reliable, and aligned to client standards. Responsibilities include supporting site audit cycles, updating space records and plans, preparing basic test fits for small requests, and troubleshooting discrepancies. The Planner I will also support churn and move coordination by ensuring space updates are accurately reflected in the IWMS and documented according to established workflows and governance processes.

This role requires exceptional attention to detail, comfort working in systems, strong organizational skills, and the ability to coordinate stakeholders across multiple locations to maintain data integrity and support proactive space and occupancy planning needs.

• Maintain accurate space, occupancy, and headcount data within the IWMS and ensure updates follow established governance and naming conventions
• Conclude routine data reviews and validations, confirming accuracy of space assignments, business group coding, seat allocations, and occupancy classifications
• Upload and manage architectural drawings and updates; review plans to ensure alignment between as-builts and IWMS data
• Support the annual global space audit cycle by coordinating with site contacts, verifying data submissions, tracking progress, and resolving discrepancies
• Provide guidance and support to site contacts to ensure consistency and compliance with audit and data standards
• Assist with space requests and move/churn activities by preparing basic test fits and seating plans, validating capacity, and documenting changes
• Serve as a primary planning and data support contact for assigned region(s), including headquarters operations
• Update IWMS to reflect completed moves and space changes, track requests, follow-ups, and approvals
• Participate in stakeholder meetings, capture follow-ups, and communicate status updates and deadlines
• Identify and recommend opportunities to streamline audit workflows, IWMS processes, and data validation steps
• Collaborate with Facilities, Workplace, PMO, and Technology partners to support space planning updates and data accuracy
• Support SOP and template updates, ensuring repeatable and scalable processes across planning and audit activities

• Bachelor's degree in a relevant field (e.g., Architecture, Interior Design, Facilities/Real Estate, Engineering, Workplace Strategy, Business Analytics, or related discipline) required
• Strong proficiency in Microsoft Office suite, including Excel (pivot tables, lookups, formulas), PowerPoint, Word, and Teams
• Ability to read and interpret architectural drawings; familiarity with AutoCAD or Revit and basic space planning concepts preferred
• Understanding of workplace terminology, space classifications, occupancy models, and furniture/fixture layouts
• Experience working in an IWMS/CAFM platform (Planon preferred; Serraview, Tririga, Archibus, Manhattan, or similar is beneficial)
• Strong analytical, problem‑solving, and critical‑thinking skills, with the ability to validate data, identify discrepancies, and apply logic to space and occupancy scenarios
• Highly organized and detail-oriented, with the ability to maintain accurate data, documentation, and workflow tracking
• Demonstrated ability to manage multiple priorities, meet deadlines, and support structured governance processes
• Strong interpersonal and communication skills, including the ability to coordinate with site contacts and internal partners across regions and functions

• Employees (and their…