Accounting Specialist

Accounting Specialist

A detail-oriented and reliable Accounting Specialist is needed to manage day-to-day bookkeeping and financial recordkeeping for a small business. Responsibilities include maintaining accurate financial records, processing accounts payable and receivable, preparing invoices, reconciling accounts, and supporting the month-end close process, including generating monthly financial statements in Quick Books. The ideal candidate has hands-on Quick Books experience, strong attention to detail, and the ability to work independently in a small-business environment.

$20 - $22 an hour

Key Responsibilities:

• Maintain accurate, up-to-date financial records in Quick Books, including all journal entries and general ledger activity.
• Process accounts payable, including entering and coding vendor bills and issuing timely payments.
• Process accounts receivable, including generating customer invoices and requests for deposits.
• Tracking, following up, and documenting activities as they relate to outstanding payments.
• Creating orders in Quick Books after order is approved by client.
• Reconcile bank accounts, credit card statements, and other accounts on a monthly basis.
• Track and categorize business expenses accurately and consistently.
• Assist with payroll processing and ensure related entries are recorded correctly.
• Support month-end and year-end close processes, including preparing supporting schedules for the CPA.
• Prepare routine financial reports and summaries (e.g., P&L, balance sheet, cash flow) for ownership/management review.
• Monitor cash flow and flag discrepancies, unusual transactions, or issues needing attention.
• Maintain organized, audit-ready financial documentation and filing systems, both digital and physical.
• Communicate professionally with vendors, clients, and financial institutions regarding billing and payment matters.
• Ensure compliance with internal financial policies, procedures, and applicable accounting standards.
• Support the preparation of information needed for tax filings, working alongside outside tax preparers as needed.

Required Qualifications:

• 2-3 years of professional bookkeeping or accounting experience, required.
• Hands-on proficiency with Quick Books (Online and/or Desktop), required.
• Solid working knowledge of core bookkeeping principles: accounts payable/receivable, bank reconciliations, and general ledger maintenance.
• Strong proficiency in Microsoft Excel.
• High level of accuracy and attention to detail.
• Strong organizational skills and the ability to manage multiple priorities and deadlines.
• Trustworthy and discreet in handling confidential financial information.
• Clear, professional written and verbal communication skills.
• Ability to work independently with minimal supervision.
• High school diploma or equivalent required. Must clear a background check.

Preferred Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, or a related field.
• Quick Books certification.
• Prior bookkeeping experience in a small business, creative services, or design/production environment.

What We Offer:

• A collaborative, small-business work environment.
• Opportunity to take ownership of the accounting function and work directly with leadership.