Accounts Payable Specialist

Retrēv is seeking an organized, detail-oriented Accounts Payable Specialist to support the day-to- day financial operations of our Accounting department. This role is responsible for accurately processing vendor invoices, maintaining financial records, monitoring payment deadlines, and coordinating with vendors and internal departments to resolve billing questions or discrepancies.

The Accounts Payable Specialist will play an important role in maintaining accurate documentation, supporting internal financial controls, and ensuring company payment obligations are handled efficiently and on time.

Accounts Payable Specialist

Location: Pensacola, FL

Work Arrangement: On-Site

Employment Type: Full-Time, Non-Exempt

Department: Accounting

Reports To: Accounting Supervisor

Retrēv is seeking an organized, detail-oriented Accounts Payable Specialist to support the day-to- day financial operations of our Accounting department. This role is responsible for accurately processing vendor invoices, maintaining financial records, monitoring payment deadlines, and coordinating with vendors and internal departments to resolve billing questions or discrepancies.

The Accounts Payable Specialist will play an important role in maintaining accurate documentation, supporting internal financial controls, and ensuring company payment obligations are handled efficiently and on time.

• Review, verify, code, and process vendor invoices in accordance with company procedures.
• Enter invoices and supporting documentation into the accounting system.
• Assist with payment processing through check, ACH, wire transfer, and company credit card.
• Monitor invoice due dates and ensure payments are processed within established timelines.
• Process employee expense reimbursements and verify required documentation and approvals.
• Reconcile vendor statements and investigate missing invoices, duplicate charges, or payment discrepancies.
• Maintain vendor files, W-9 documentation, payment records, and other financial documentation.
• Assist with company credit card reconciliations and follow up on missing receipts or coding information.
• Prepare routine accounts payable reports and support month-end and year-end close activities.
• Assist with audits by gathering invoices, approvals, payment records, and supporting documentation.
• Communicate with vendors and internal departments regarding invoice status, discrepancies, approvals, and outstanding documentation.
• Protect confidential vendor, employee, banking, and company financial information.
• Support established accounting procedures, internal controls, and process-improvement initiatives.

• High school diploma or GED equivalent required.
• Minimum of 2 years of experience in accounts payable, bookkeeping, accounting, or related financial processing.
• Experience using accounting software and entering financial transactions accurately.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong attention to detail, organizational skills, and time-management abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to maintain professionalism, discretion, confidentiality, and accountability when handling sensitive information.
• An associate's or bachelor's degree in Accounting, Finance, Business, or a related field is preferred, along with experience using ERP or cloud-based accounting platforms.
• Experience in a legal, healthcare, medical-records, professional-services, or similarly regulated environment is also preferred.

Retrēv offers a benefits package that includes health, dental, and vision coverage, a retirement plan, and paid time off.

Retrēv is an Equal Opportunity Employer.