Administrative Assistant II

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At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more.

We are seeking a highly organized and proactive Administrative Assistant II to provide advanced administrative and operational support. As a key point of contact within the department, the Administrative Assistant II will be responsible for scheduling, managing correspondence, preparing documents, and coordinating workflows. This is an excellent opportunity for a motivated individual seeking to contribute to a dynamic team while developing administrative expertise.

The ideal candidate will have strong organizational, communication, and problem‑solving skills to effectively support leadership, coordinate department functions, and enhance operational efficiency.

• Manage and coordinate complex schedules, including scheduling meetings, appointments, and travel arrangements for multiple stakeholders.
• Handle, prioritize, and respond to incoming and outgoing correspondence, including emails, letters, and packages, ensuring timely follow‑up.
• Prepare and distribute meeting materials, including agendas, minutes, and action items, while ensuring efficient meeting coordination.
• Monitor and maintain office supplies inventory, placing orders and managing office equipment maintenance to ensure smooth daily operations.
• Organize, update, and maintain records, databases, and departmental documentation, ensuring accuracy and compliance with company policies.
• Assist in the preparation of reports, presentations, and data analysis, providing insights to support business operations and decision‑making.
• Coordinate meetings, events, and travel logistics, including material preparation, vendor coordination, and on‑site setup.
• Provide administrative support for high‑level projects, as assigned.
• Act as a point of contact for internal and external stakeholders, including greeting visitors, directing phone calls, and addressing inquiries professionally.
• Facilitate communication and collaboration between departments, external vendors, and business partners to enhance workflow efficiency.
• Willingness to travel up to 10% of the time primarily for occasional off‑site meetings, training sessions, or company events.
• Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.
• Other duties as assigned.

• High School Diploma or equivalent required;
  Associate’s degree or additional relevant coursework preferred.
• 3+ years of administrative experience in a professional office environment, or an equivalent combination of education and experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools and systems.
• Exceptional organizational, time‑management, and problem‑solving skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and the ability to handle sensitive and confidential information with discretion.
• Excellent verbal and written communication skills, with the ability to interact professionally with team members, leadership, and external stakeholders.
• Ability to work both independently and collaboratively in a fast‑paced, deadline‑driven environment.
• Proactive approach to anticipating needs, resolving issues, and adapting to changing priorities with minimal supervision.
• Experience managing confidential and sensitive information while maintaining a high level of professionalism.
• Strong interpersonal skills, with the ability to foster and maintain positive relationships across all levels of the organization.

• This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for…