Administrative Assistant

We're looking for a Administrative Assistant to join our team in Pensacola, FL.

The Administrative Assistant will be the first point of contact for clients and visiting employees. It is vital that they are a strong representative of the firm by being friendly and courteous. This position wears many hats and includes but is not limited to the below.

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Order office supplies and research new deals and suppliers
• Maintain contact lists and appropriate filing systems
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Coordinating all incoming and outgoing mail and packages
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Exhibits polite and professional communication via phone, e-mail, and mail
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree
• Driver’s License
• Employer-paid health insurance, effective the 1st of the month after date of hire
• 401(k) plan with an employer match
• Employer-paid short-term disability, long-term disability, and life and AD&D insurance
• Other voluntary benefits including vision, dental, accident insurance, critical illness, hospital indemnity, and supplemental life insurance are available