Office Assistant

Pensacola, United States

Tristate Tree Service is seeking a dependable and organized Office Assistant to keep our day-to-day operations running smoothly behind the scenes so our crews can focus on what they do best.

Perfect entry-level opportunity for someone with strong computer skills and a knack for staying organized. This role requires excellent digital organization skills, comfort handling money and customer payments, and a willingness to be out and about running errands in a company vehicle. We'll train you on industry knowledge - we need your tech skills and fresh perspective.

• Scan, file, and organize all incoming paper documents
• Handle incoming and outgoing mail
• Deposit checks and run cash to the bank
• Take payments from customers if they come into the office
• Write and send thank-you cards to customers

• Ordering office supplies and making supply runs as needed
• Keep office clean and common areas organized
• Perform a weekly inventory count of office and shop supplies
• Maintain the count in Excel and flag items running low

• Handle DMV renewals for company vehicles and track expiration dates
• Sort and prepare marketing flyers and deliver them to USPS
• Run errands in a company vehicle - bank, post office, supply pickups, and other urgent trips

• Maintain tracking systems for supplies and paperwork
• Suggest improvements to existing procedures

• High school diploma or technical school
• Detail-oriented with excellent organizational skills
• Valid driver's license with clean record

• Looking to start a career in office administration
• Comfortable learning new software systems quickly
• Detail-oriented with ability to follow established procedures
• Proactive in suggesting improvements to existing systems

This position requires successful completion of pre-employment screening, including but not limited to: background verification, and motor vehicle record review. Employment is contingent upon satisfactory results of all required screenings. Candidates unable to meet these requirements should not apply.

For over 30 years, Tri-State Tree Service has been excellence in tree service, serving Pensacola, FL. As a TCIA-accredited company, we're among the elite—less than 1% achieve this certification.

* All offers of employment are conditional pending satisfactory completion of required pre-employment screenings in accordance with company policy and applicable law.