Assistant Purchasing Manager

Recruitment Range: $63,329.04 - $73,993.50 annually, depending on knowledge and experience.

*** The position is open to City of Pensacola employees only***

Education and Experience:

• Bachelor’s degree in a related field.
• Three (3) years of relevant experience.
• Or an equivalent combination of education and experience.

Licenses or

Certifications:

• Possession of an appropriate driver’s license for equipment operated and any license, training, or certification required by law or regulation to complete assigned tasks.

Special Requirements:

• None.

The Assistant Purchasing Manager performs responsible administrative, professional and professional work assisting the Purchasing Manager in the operations of the Purchasing. This position is responsible for assisting with the materials management function relating to the planning, procurement, control, and distribution, to meet City objectives and guidelines, as well as managing procurement related programs such as the Small Business Enterprise (SBE) and Veterans Preference programs.

Work is performed under the general direction of the Purchasing Manager, but uses considerable independent judgment and initiative in carrying out assignments to a successful conclusion.

• Meet with interested vendors, send vendor applications, and enter vendor information into company’s database.
• Conducts research on vendors, contracts, and relevant regulations.
• Monitors governmental websites for ordinances, legislative text, and other pertinent documents.
• Manages City and project distribution websites, including document uploading and issuing formal solicitations on designated websites and platforms
• Maintains the Purchasing page, calendar, and listings on third‑party platforms like Demandstar and Central Bidding.
• Receives and processes submittals, ensuring completeness and accuracy.
• Prepares tabulation sheets and communicate with departments regarding awards.
• Trains employees on various procurement processes, including formal solicitations and database management.
• Approve requisitions and provide guidance on entering requisitions, utilizing software tools, and accessing relevant documents.
• Organizes events such as the Reverse Trade Show and Supplier Development Exchange.
• Performs other related duties as assigned.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

• Knowledge of pertinent theory, methods, procedures, and skills.
• Knowledge of Federal, State, and local laws and ordinances governing the activities of the department.
• Knowledge of departmental rules and regulations.
• Knowledge of city rules and regulations, policies, and procedures.
• Knowledge of the various grades and qualities of equipment and supplies being purchased, the source of supply and current price trends.
• Knowledge of accounting practices and procedure, especially as they relate to government purchasing.
• Ability to prepare clear and concise report.
• Ability to speak and write effectively.
• Ability to exercise good judgment and make decisions.
• Ability to establish and maintain effective working relationships with associates and the general public.

While performing the duties of this job, the employee is regularly…