Executive Administrative Assistant

3 days ago Be among the first 25 applicants

This range is provided by TADA. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

TADA brings together data from across your ecosystem, provides end-to-end visibility, and delivers actionable insights. We deliver powerful applications and tools for collaboration and orchestration for supply chain, procurement, production, and logistics. We power complex supply chains from small companies to Fortune 50 companies in discrete manufacturing, CPG, retail, healthcare providers, equipment dealers and distributors.

Our revolutionary platform with groundbreaking Digital Duplicate technology connects people, products, and processes to provide collaboration, orchestration, and visibility across your entire enterprise ecosystem.

With our platform, we can unleash the magic of Data at supersonic speeds. Our unique Data Fabric and persona-based command centers connect data silos to increase revenue and drive efficiency.

For more information about TADA, please visit:

• Manage and monitor the busy calendar of TADA’s Chief Executive Officer (CEO).
• Manage contacts and monitor incoming emails for TADA’s CEO.
• Assist TADA’s CEO with personal matters with the utmost discretion.
• Assist TADA’s CEO with organizing his office and files.
• Take notes and minutes of meetings as requested by TADA’s CEO.
• Summarize documents as asked by TADA’s CEO, including legal documents.
• Schedule client meetings for TADA leadership.
• Correspond with executive level clients and their staff.
• Correspond with TADA’s Board of Directors, and their staff, and assist with the scheduling and planning of quarterly Board meetings.
• Produce documents in Microsoft Word, Excel and PowerPoint and utilize Microsoft Outlook for email, calendars, and contacts.
• Maintain customer confidence and protect operations by keeping information confidential.
• Book and coordinate all TADA travel including flights, hotels, rental cars, etc.
• Reconcile monthly credit card statements.
• Answer phones with a professional and courteous manner and direct phone inquiries to the appropriate staff members.
• Coordinate conference calls for the leadership team.
• Sort and distribute mail as needed.
• Maintain office supply inventory by checking stock, anticipating needs, placing orders, and verifying receipt of supplies.
• Mail packages, correspondence, and holiday cards.
• Welcome guests by greeting them upon arrival and connecting them with the appropriate staff.
• Assist in providing lunches, drinks, copies, etc. for corporate meetings.
• Keep break rooms and conference rooms clean, stocked, and ready for use.
• Coordinate company events (picnics, parties, etc.).
• Coordinate philanthropy events and assist with those events as requested.
• Assist human resources with quarterly all employee meetings.
• Assist marketing with the production of materials, the ordering of branded materials, and organizing TADA’s involvement in various conferences.
• Contact building maintenance with any issues.
• Maintain office appearance- correspond with cleaning crew.
• Run errands and complete miscellaneous projects as needed.

• Adaptable, resilient, dependable, and organized, with accountability and follow-through.
• Commitment to prioritizing customer needs and enhancing customer experiences through your work.
• Ability to take on tasks with little direction.
• Ability to create professional quality material in Microsoft Word, PowerPoint, and Excel.
• Strong attention to detail.
• Ability to maintain confidential company information.
• Excellent written and oral communication skills.
• Effective time management.
• Previous experience (3+ years) in a similar role is preferred.
• Bachelor’s degree is preferred.

TADA is an equal opportunity employer committed to diversity and inclusion. We welcome and encourage applications from qualified individuals of all backgrounds.