Program Billing Coordinator

37.5 hour work week

• 12 Paid Holidays
• 15 Paid Vacation Days (increases every 2 years)
• 8 Paid Sick Days
• 5 Paid Personal/Wellness Days
• 3 weeks of Paid Parental Leave

• Public Service Loan Forgiveness qualified employer
• Tuition Assistance Program for staff who are continuing their education

• 5 free counseling sessions per year for employee or their family
• Immediate community referrals to licensed counselors
• 24/7 call line
• Tax consultation/financial resources
• Discounted legal services and mediation services
• Health and Wellness resources

Use of agency vehicles and/or mileage reimbursement

"Dress for your day" dress code

Opportunities for advancement and professional development.

Supportive, inclusive, and strengths-focused culture

Starting at $22.00 an hour

The Program Billing Coordinator is primarily responsible for accurately tracking and processing billing for foster care and intact family services, ensuring the agency receives proper reimbursement. This role also supports local efforts to collect and document all the information necessary for billing within these programs.

• Ensures accuracy and submits all 906 placement documents, as well as works with DCFS to correct placement errors in SACWIS.
• Processes packet from the Case Assignment Placement Unit (CAPU) for all new cases in coordination with Intake Specialist.
• Tracks and submits all case transfers or closures both internally and externally.
• Updates and maintains database software to ensure accuracy of placements and billing surrounding the foster care and intact family program.
• Tracks, completes, and submits documentation for all Foster Care related purchases reimbursed or billed through DCFS on 159s, 1042s and 906/906-4s (examples include but not limited to:
  Case Admin, Reunification/Aftercare, HMR Compliance, Bed Holds, Sibling visitation, Respite and Graduation Expenses).
• Tracks, communicates, and submits documentation for SPEC approvals and reapprovals by reviewing DCFS screens to ensure accuracy while working collaboratively with CYFS Specialized Coordinator.
• Tracks, communicates, and submits documentation for Reunification extension request needs for the Foster Care Program.
• Reviews, manages, and submits Exceptional Payment Requests and Special Service Fee billings.
• Tracks and completes monthly statistics that accurately capture the movement and disruptions of cases within the foster care program/intact program while updating the my Evolv system.
• Tracks and reconciles all receipts pertaining to foster care expenditures.
• Communicates and coordinates with Accounting and Child welfare staff to ensure billing and financial needs of the clients are being met and comply with DCFS policy.
• Updates and maintains caseload lists and trackers for Foster Care program.
• Monitors and reviews policy and contract changes from DCFS related to billing or documentation.
• Tracks and monitors use of Flex Funds for Foster Care Program.

• Associates degree or 2 years experience in related field
• Child Welfare Experience (preferred)

• Completion of DCFS criminal background check and fingerprinting
• Must be at least 21 years of age
• Obtain an insured vehicle
• At least three years of driving experience with a valid driver's license
• Successful completion of DCFS Foundations Training to obtain Child Welfare Licensure

• Interpersonal Skills
• Conflict Resolution
• Documentation
• Self-starter
• Time Management
• Organization
• Bilingual (not required)
• Team Player

• Choice of 4 medical plans including PPO and high deductible…