Facilities Project Coordinator

The Facilities Project Coordinator will support small and mid-sized new construction and renovation projects at all Carle Facilities. These responsibilities include, but are not limited to, design/layout and oversight of construction projects, facilitator of changes as the need arises and ensuring the timeliness and completion of the projects as well as budgets. Assists Project Managers, Manager of Facilities Planning and Construction, and Executive Director of Facilities Planning and with Project Coordination and organization.

This position will maintain files, coordinate meetings, create and monitor reports, put together schedules, budgets and power point presentations. Takes photos, manage drawings and specification archives. This position is responsible for administering all items relating to the management of the construction management software for the department.

Certifications:

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Education:

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Work Experience:

• Manage relationships with all internal and external parties in order to determine the specifications of the project, resolve conflict, and support success.
• Update Construction Schedule based on team’s input
• Assist in management of project permit process
• Assist in preparation of proposals and procurement
• Assist with tracking and processing of all project invoices
• Ability to read drawings and specifications
• Communicate contractors regarding schedules and conflicts and diligently follow up to resolve problems
• Participate in project meetings and issue meeting minutes
• Participate in the review of project cost incurred and in cost projecting
• Identify, communicate and resolve design-drawing conflicts that arise during pre-construction; construction and coordinate findings with team members
• Prepare and submit required project documents including new contracts with contractors, project schedules, material requirements, daily reports, etc.
• Regularly confer with supervisors to monitor and report on compliance, quality, and productivity.
• Compile charts and graphs for project reporting
• Develop and proactively carry out the project safety and infection prevention plans (ILSM and ICRA)
• Oversee all aspects of the Procore networking platform
• Administer Procore system setup for new projects and configuration including create custom forms for new projects and maintain current projects
• Manage all relevant construction documentation through Procore
• Perform administrative and analytical functions related to assigned construction technology tools, such as Procore, Strata Jazz, Bluebeam, and other systems as assigned
• Oversee a team of construction professionals with respect to their usage of Procore
• Miscellaneous project support (mailing, scanning, tracking, etc.)
• Performs all aspects of document control

Find it here.

Discover the job, the career, the purpose you were meant for. At Carle Health, we're committed to fostering a workplace where every team member feels valued, respected and empowered, where passion and purpose come together to positively impact the lives of our patients and our communities. Find it all at Carle Health.

Our nearly 17,000 team members and providers work together to support patient care across central and southeastern Illinois. We’ve grown to include eight, award-winning hospitals and a multispecialty provider group with more than 1,500 doctors and advanced practice providers. We’re developing the next generation of providers and healthcare professionals through Carle Illinois College of Medicine, the world’s first engineering-based medical school, and Methodist College.

Carle Bro Menn Medical Center, Carle Foundation Hospital, Carle Health Methodist Hospital, Carle Health Proctor Hospital, Carle Health Pekin Hospital, and Carle Hoopeston Regional…