Administrative Assistant

Administrative Assistant – Disney

This position reports to a Vice President and three Directors. You will manage the day‑to‑day agenda, calls and meetings of the executives you support. The role is people focused – you will become a true partner by building a strong relationship with the executive(s) you support and understanding their business needs.

• Interface directly with senior executives and their support teams.
• Manage the daily calendar arrangements of four company executives.
• Review the leader’s schedule to build in time for thinking and commuting to the next meeting.
• Understand the day’s priorities so you can be strategic about how to better support the agenda of the leaders you support.
• Schedule conference rooms, meetings and video chats.
• Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles.
• Discretion and the ability to handle extremely confidential, sensitive information is a must.
• Create multi‑city travel itineraries, taking into account time zones, weather delays, traffic and fatigue levels.
• Manage large purchase orders and vendor contracts.
• Perform administrative and area support – preparation, writing/consolidation of weekly/monthly reports, purchase orders, T&E control and PowerPoint presentations.
• Plan, organize and implement department events, meetings, employee meeting activities or special projects.

• At least 3 years supporting a Vice President or equivalent experience.
• Sharp written and verbal communication skills, flawless grammar and a rich vocabulary.
• Desire to immerse yourself fully and learn all aspects of your executive’s business.
• Ability to multi‑task and prioritize deadlines/deliverables.
• Strong proficiency with Microsoft Word, Excel, SAP, Workday, Concur or similar systems.
• A calm head and steady hand to deal with the unexpected.
• Complete reliability and discretion handling confidential, highly sensitive information.
• Desire to truly be helpful to your leaders and co‑workers.
• Very strong organizational skills and extreme attention to detail.
• Bilingual English – a must.

At Disney, we believe it takes great people to create the memorable experiences, products and services our consumers know and love. We are a team of storytellers and hire under equal opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, disability and gender identity. We foster a corporate culture of belonging and inclusiveness, which empowers our staff and company to thrive.

At Disney, everyone has the opportunity to speak up and participate, grow and share ideas.

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