Office Manger; Original

Job details

Contractual hours: 36.25

Basis: Full time

Job category/type: Central Functions

Date posted: 27/05/2026

Job reference: REQ
003646

Office Manager

Location: Perth

Employment Type: Permanent, Full Time or Part Time

Grade: Associate

Office Based

Our Office Managers are the heart and soul of our offices. They are responsible for our workplaces as well as fostering a vibrant and inclusive atmosphere and enabling customer‑facing colleagues to be their best possible working selves. It is therefore essential that the Office Manager has their finger on the pulse of office dynamics to ensure actions can be taken, proactively and reactively, to create and maintain great places to work.

The Office Manager is seen as the internal ’Owner’ of the office and workplace environment with accountability to FMP Leadership. This role is fully office‑based with occasional travel in the UK. The Office Manager role is typically based on site five days per week. However, we are happy to consider flexibility in working days, with part‑time hours ranging from 27.5 to 36.25 hours per week.

Please note that attendance in the office on Mondays is essential.

• Day‑to‑day management of the office, ensuring everything runs smoothly for staff, clients and visitors.
• First line of contact in relation to local property, workplace and procurement matters.
• Working closely with the Office Head on local and national initiatives such as staff surveys, quarterly office briefings, Exco visits etc.
• Taking part in regular team meetings with the wider Workplace Team, contributing ideas, supporting other Office Managers across XPS as appropriate, and rolling out initiatives. Using collaborative practices and completing trackers where appropriate.
• Manning the reception desk, signing in visitors, managing the onsite meeting rooms, booking lunches, providing refreshments and clearing rooms.
• Managing the post room and using a franking machine.
• Management of site access passes and CCTV system.
• Booking of corporate travel for staff as per the Employee Expenses and Travel Policy.
• Creating and amending workplace documents as required, using Microsoft Word, Excel and PowerPoint templates.
• Support the “Support Services Initiatives”, improving and standardising our approach to tasks where applicable.
• Support the project to scan and destroy all hard copy records held with off‑site archive providers.
• Environmental champion for the office, encouraging sustainable practices.
• Management of onsite parking spaces.

• Management of local workplace suppliers, ensuring site services are carried out as they should be (cleaning, security, shredding etc.).
• Reinforce the use by cleaners of the XPS Standard Cleaning Specification to ensure that the requisite levels of cleanliness are maintained. Ensure that local colleagues adhere to the relevant levels of tidiness and cleanliness. Ensure that offices and hot desks are left at the end of each day in a condition we would expect to find them each day.
• Liaising directly with landlord on any local building issues, attending meetings as appropriate.
• Monitoring and resolution of any repairs needed on site.
• Liaising closely with the Workplace team for larger projects such as office moves and refurbishments.
• Update and maintain schedules of planned preventive maintenance.
• Act as the first line of contact for issues arising from security, H&S, and other business risks.

• Monitoring and reconciling the local premises budget, approving invoices and site corporate credit card holder.
• Work with the Workplace team in setting site budgets. Providing a comprehensive list of capital works, upgrades, increased costs, new services required etc.
• Ordering supplies, ensuring the office is fully stocked with fruit, stationery, consumables etc.
• Conducting RFP’s for goods and services in accordance with guidance from XPS Procurement.
• Generate continuous improvement and cost reduction opportunities and subject to Workplace Management approval, manage initiatives to conclusion.

• Arranging and assisting others with client events, sourcing associated venues, booking restaurants etc.
• Arranging…