Executive Assistant Theatre and Concert Hall

Executive Assistant

Salary: £20,052 per annum (equivalent to £33,420 FTE).

Location:

Perth.

Reports to:

CEO.

Contract:

Permanent, Part‑Time (22.5 Hours per Week).

For more than 125 years, Perth Theatre and Concert Hall have been at the heart of cultural life in Perth and beyond, creating inspiring shared experiences through world‑class performances, award‑winning programming, and inclusive community engagement projects.

As the charitable organisation behind both venues, Perth Theatre and Concert Hall is committed to ensuring the performing arts remain essential to communities by inspiring, connecting, educating, and enriching the lives of audiences across Scotland.

The organisation champions Inclusion, Diversity, Equality and Accessibility (IDEA) and is dedicated to creating an environment where everyone can participate, contribute and thrive.

Reporting directly to the Chief Executive Officer, this is a key role within the organisation's executive function, providing high‑level support to the CEO and wider Leadership Team.

As Executive Assistant, you will play a central role in ensuring the smooth and effective operation of the organisation by coordinating leadership activity, governance processes, organisational communications, and strategic priorities. Acting as a trusted coordination point, you will support the CEO in managing competing priorities, maintaining strategic focus, and ensuring clear communication both internally and externally.

The role includes responsibility for diary and meeting management, preparing reports and briefing papers, coordinating projects and organisational priorities, supporting governance and Board administration, arranging travel and events, and maintaining oversight of key actions and deadlines across the organisation.

You will also work closely with Trustees, senior stakeholders, artists, partners, visiting companies and colleagues across all departments, helping to ensure effective communication and collaboration throughout the organisation. In addition, you will line‑manage the Arts Administrator and support the continued development of efficient administrative systems and processes.

• Coordinate leadership activity and governance processes.
• Manage diary and meetings, prepare reports, briefing papers, agendas and minutes.
• Support governance and Board administration.
• Arrange travel, events and oversee key actions and deadlines.
• Collaborate with Trustees, stakeholders, partners and departments.
• Line‑manage the Arts Administrator and develop administrative systems.

• Highly organised, proactive and professional individuals with experience supporting senior leaders in fast‑paced environments.
• Excellent organisational, communication, judgement, attention to detail and ability to manage multiple priorities with discretion and confidence.
• Experience supporting senior leadership teams, Boards or governance structures.
• Strong Microsoft Office skills and experience coordinating meetings, reports, agendas and minutes.
• Experience with in the arts, cultural or charitable sectors is advantageous but not essential.

This is an excellent opportunity to join a respected cultural organisation and play a key role in supporting its leadership team as it continues to inspire audiences and strengthen communities through the performing arts.