Deputy Administration Manager

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Job profile for Deputy Administration Manager

Perth Deputy Administration Manager Apply online

The job requirements are detailed below. Where applicable the skills, qualifications and memberships required for this job have also been included. As disability confident committed, we will support all applicants throughout the recruitment process. Each stage of the process is inclusive and offers reasonable adjustments where required. If you need the job description in an alternative format or would like us to do anything differently during the application process, please let us know.

Contractual hours 36.25 Basis Full time Job category/type - XPS Administration Date posted 08/06/2026 Job reference REQ
003531

Deputy Administration Manager

Location: Perth

Employment Type: Permanent, Full Time

Grade: Consultant

Hybrid

REQ
003531

About XPS Group:

XPS Group is a prominent and growing UK consultancy and administration firm within the pensions and insurance sectors. As a FTSE 250 company with over 2000 employees, we leverage expertise alongside advanced technology to serve over 1,400 pension schemes and their sponsors. Our goal is to foster a workplace where diverse talents thrive.

About the Role:

We are currently seeking a Deputy Administration Manager to join our team. Our teams of pension administrators provide services to a wide range of trust-based company pensions schemes including defined benefit, defined contribution, career average revalued earnings, and hybrid schemes. Our administrative approach is scheme-based; one team is responsible for every aspect of each client’s service, enabling us to build the best possible relationships and provide clarity of focus each scheme deserves.

Ultimately, pension schemes are there for their members; we place just as much emphasis on delivering excellent customer service as we do on technical proficiency and quality control.

Key Responsibilities:

• Overseeing the management of annual and ad-hoc projects for all schemes on the team such as renewals, benefit statements, pension increases, life styling, trustees' reports and accounts. Ensuring projects are fully monitored and completed in line with customer and legislation requirements.
• Reviewing the client work of other less experienced pension administrator team members.
• Monitoring accuracy, performance, and SLA’s for the team, including activity and client performances, and taking action to ensure targets are met.
• Liaising with Administration Managers regarding appraisals and regular catch-up meetings. Conducting some appraisals and catch-up meetings including regular mentoring meetings with staff on probation.
• Ensuring the accurate update of time recording system for both chargeable and non-chargeable activities.
• Maintaining a client focused approach, able to develop trusting and credible partnerships with clients.
• Preparing, checking and issuing administration bills
• Updating internal change control and other schedules and spreadsheets as required.
• Ensuring breaches, errors and complaint logs are promptly completed and regularly reviewed.
• Deputise at Administration Manager meetings when necessary.
• Manage day to day activities of staff to ensure efficient and effective delivery of all work. Hold regular workflow meetings with senior team members (where needed) to manage progress and resolve any issues.

Your Profile:

Essential:

• Able to demonstrate an expert knowledge of pensions administration activities and can apply this knowledge to any scheme.
• Previous pensions administration experience of Defined Benefit (DB) schemes including…