Procurement Assistant

We are currently seeking a focused and articulate Procurement Assistant with great attention to detail who is enthusiastic and highly motivated to join our Finance Team.

The on target earning potential for this role is 31000 / per annum - comprising a base salary of 26000 plus a qualified estimate of 5000 in gratuities and service charge.
* As a member of the Gleneagles team you will also enjoy a fantastic range of perks benefits and rewards

One of the worlds most iconic luxury hotels and sporting retreats Gleneagles has been making memories for a century. Crowned Employer of the Year at the 2024 Cateys and Number One Resort in the UK & Ireland by readers of the Travel Leisure for their 2025 Worlds Best Awards everything we do is about surpassing expectations and creating unrivalled adventures for our guests.

Were devoted to making our people feel as valued as our this way we strive to support the whole you not just the professional part but the personal part too. People join our team for all sorts of reasons. Some work here permanently to develop a career some work seasonally while others have a schedule to fit around their personal commitments.

However long you plan to stay with us and whatever hours youd prefer to work were open to flexible working requests and offer hours shift patterns and contract types to suit everyone.

Location;
Auchterarder just off the A9. Gleneagles is also within easy reach of a number of Scottish towns and cities:
Edinburgh City Centre (1hr) Glasgow or Dundee (50mins) Stirling and Perth (25mins).

• Maintaining overseeing and promoting adherence to Gleneagles Purchasing Terms & Conditions across our business
• Procuring products and services ensuring purchasing decisions are guided by safety quality delivery performance and value for money
• Creating maintaining and updating supplier records within the ERP system ensuring data accuracy and compliance
• Developing and managing supplier tracking processes including monitoring codes of conduct credit checks and supplier acceptance of terms and conditions
• Maintaining supplier contract registers and providing timely notifications to Senior Category Buyers regarding renewals expiries and key contract milestones
• Monitoring and overseeing inventory levels across General Stores and Food Stores through the I-Curate platform supporting effective stock control and product availability
• Managing supplier rebate (retro) agreements including calculating reconciling and processing payments and recoveries in a timely manner
• Ensuring procurement activities remain compliant with company policies and procedures including supplier due diligence and fraud prevention measures
• Reconciling company credit card purchases and allocating expenditure accurately to the appropriate departments and cost centres
• Matching goods received against purchase orders to facilitate accurate invoice processing and timely payment to suppliers
• Supporting the administration of sundry and one-off supplier payments ensuring appropriate authorisation and documentation
• Obtaining quotations negotiating with suppliers raising purchase orders and issuing them to vendors in a timely and accurate manner
• Building and maintaining positive supplier relationships while providing professional support to internal stakeholders and external partners
• Assisting with procurement reporting data analysis and continuous improvement initiatives to enhance purchasing processes and drive operational efficiencies
• Interacting with our guests always warm professional helpful and doing everything you can to exceed their expectations; playing your part in making their stay with us 5 star…