Administrative Manager, Finance and Operations

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Requisition :  Time Type:
Full time Employee Group:
Staff Job Category:
Accounting

Employment Type:

Permanent Department:
Faculty of Arts
- School of Social, Political and Historical Research
- Administration Hiring Range: $67,688.63 - $84,610.79 Posting Information:
This posting is for an existing vacancy. The internal posting deadline for this position is November 12, 2026, at 11:59PM.

Primary Purpose The Administrative Manager, Finance and Operations, is responsible for managing and coordinating the operational administrative functions of the School and finance-related support with particular focus in the areas of operating, trust and endowment. Working closely with the Administrative Officer and the Director, the incumbent provides leadership and administrative oversight for space planning, safety coordination and finance-related support. The role ensures operational excellence and compliance with University policies, contributing to the efficient and effective functioning of the School.

• Acts as the primary support for the Director and Administrative Officer (AO) on day-to-day operational activities.
• Oversee general office administration and ensures departmental procedures align with university standards.
• Develops, implements, and maintains administrative systems and procedures for efficient service delivery.
• Supports the submission of work orders and monitors completion and financial tracking of services

• Assists the AO and other key stakeholders to develop budget priorities, strategies and process improvements.
• Ensures funds are available to support the School’s operations and oversee monthly, casual payroll, expense and travel claims.
• Monitors appropriate use of School accounts for accuracy and consistency with UW policies.
• Completes purchase requisitions or uses the P-card as required for faculty, staff and School purchases.
• Provides advice and reviews all School expenses; operation, faculty professional expense; endowment, research expenses and casual payroll prior to Director’s authorization.
• Reconciles department expenditure, including all School’s P-cards, monthly.
• Monitors and tracks academic-related spending, including conference funding, and professional development.
• Supports budget planning for academic initiatives and provides input to the Administrative Officer.
• Participates with AO, Executive Officer and Faculty Financial Officer in developing best practices in budget management.

• Coordinates space planning, renovations, and allocation in consultation with the AO and Dean’s Operations Manager.
• Maintains departmental space inventory and liaises with Plant Operations and Space Planning.
• Manages School resources and facilities (space, equipment and furnishing purchases and maintenance).
• Serves as Health and Safety Coordinator and Fire Warden: liaise and provide reporting to the Faculty Health and Safety Coordinator and Safety Office as required; participate in annual Joint Health and Safety Inspections process; ensure completion of Health and Safety training by department employees; recruit Fire Wardens within the School; conduct reporting on risks and incidents to the Faculty Health and Safety Coordinator…