Project Management Coordinator

NES Fircroft is a leading global technical recruitment company providing professional contract and permanent staff to a diverse worldwide client base within the oil & gas industry.

Job Title: Project Management Coordinator

Location: Montreal, QC

Length: 1 Year (with potential extension)

Rotation: 5 days on / 2 days off

Role Summary

Provides project coordination and administrative support to the PLM Digital Transformation Program. Assists with planning, execution, tracking, and reporting activities across multiple work streams. Supports project governance, stakeholder communication, and documentation management while gaining hands-on experience in enterprise system implementation and cross-functional collaboration.

Goals & Objectives

• Support effective planning, coordination, and execution of PLM implementation initiatives
• Strengthen project visibility through accurate tracking, reporting, and documentation
• Enable on-time delivery of milestones by supporting risk, issue, and dependency management
• Gain practical experience in Agile, Hybrid, and Waterfall project methodologies within a complex enterprise program
• Contribute to continuous improvement of project processes, templates, and tools

Key Deliverables

• Updated project plans, schedules, and milestone tracking artifacts
• Weekly and monthly project status reports and dashboards
• Maintained RAID logs (Risks, Actions, Issues, Dependencies)
• Meeting minutes, action item logs, and decision records
• Stakeholder communication materials including presentations and summaries
• Documented processes, templates, and lessons learned for the PLM
  360 program
• Support materials for governance reviews and steering committee meetings

Key Responsibilities

Project Planning & Tracking

• Assist in maintaining integrated project schedules and work plans
• Track progress of tasks, milestones, and deliverables across work streams
• Support effort estimation, dependency identification, and resource coordination
• Monitor project performance indicators and escalate variances as required

Reporting & Governance Support

• Prepare status reports, dashboards, and executive summaries
• Maintain RAID logs and track mitigation actions
• Support governance meetings, tollgates, and project reviews
• Ensure adherence to PMO standards, templates, and documentation requirements

Coordination & Communication

• Coordinate meetings, workshops, and working sessions
• Capture meeting minutes and track action item completion
• Facilitate communication between business teams, IT, vendors, and external stakeholders
• Support stakeholder readiness and change management activities

Documentation & Process Support

• Maintain project repositories (SharePoint, PLM
  360, or similar tools)
• Assist in documenting requirements, processes, and workflows
• Support development and improvement of templates and project tools
• Contribute to lessons learned and continuous improvement initiatives

Qualifications

• Currently enrolled in a Graduate Program in Project Management, Engineering, Business, or a related field
• Strong interest in enterprise systems, Product Lifecycle Management, or digital transformation programs
• Working knowledge of project management fundamentals (scope, schedule, cost, risk)
• Proficiency in Microsoft Office (Excel, PowerPoint, Word); familiarity with project tools such as Jira is an asset
• Strong analytical, organizational, and communication skills
• Ability to work effectively in a collaborative, cross-functional environment

Preferred Skills / Assets

• Exposure to Product Lifecycle Management systems (e.g., Teamcenter or similar)
• Familiarity with Agile, Waterfall, or Hybrid delivery approaches
• Experience with tools such as MS Project, Jira, Smartsheet, or Power BI
• Strong attention to detail with the ability to manage multiple priorities

Learning & Development Outcomes

• Practical experience supporting a large-scale Product Lifecycle Management implementation program
• Exposure to real-world project governance and stakeholder management
• Enhanced capabilities in project tracking, reporting, and communication
• Mentorship from experienced project management professionals

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