Administrative Assistant

This is an opportunity to join the legal department as an administrative assistant, supporting the business in a busy, fast‑paced, and varied role and providing excellent customer service.

• Diary management, scheduling meetings and maintaining calendars.
• Coordinate communications by receiving and forwarding e‑mails, notices and other messages.
• Assist with efficient correspondence via e‑mail and phone.
• Manage expenses and related processing.
• Provide highly confidential and flexible administrative support.
• Operate a PC and standard software programs.
• Organise UK and overseas travel arrangements.
• Maintain staff attendance records for holidays, sick days, and personal time.
• Prepare presentation materials as needed.
• Maintain records and prepare reports such as organisation charts, phone lists, records retention and budget information.
• Arrange customer/dealer/consultant visits including lodging, meals, scheduling and meetings.
• Maintain routine equipment (fax, copier, printer) by adding toner, changing settings or calling for support.
• Perform other routine administrative duties as required.

• High attention to detail, strong time‑management and organisational skills.
• Strong administration and clerical skills.
• Flexibility and adaptability to a changing environment, including experience dealing with senior leaders (PA experience is an advantage).
• Ability to work to tight deadlines while prioritising workload.
• Self‑motivated with a proactive approach.
• Excellent written and verbal communication skills.
• Integrity and confidentiality in handling sensitive information.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) with the ability to prepare presentation materials with excellent visual skills.
• Prior experience within the legal or compliance industry is considered advantageous.

• 25 days annual leave.
• Up to 9% bonus.
• Contributory pension scheme – company matches up to 10% of the employee's contribution.
• Contributory share scheme – company matches 50% of the employee's contribution.
• Optional flexible benefits including access to health and dental care plans, electric vehicle lease, and holiday purchase.