Executive Secretary PEEN

Make a Home at Taylor Wimpey

At Taylor Wimpey, we dont just build houses; we build futures. Not just for the people who live in our homes, but for our own people too. When we bring our collective skills together, we make amazing things happen - for ourselves, for each other and for our customers. There are incredible opportunities on your doorstep, and we want you to discover them all.

With 22 regional offices across the UK and operations in Spain, we bring our vision to life locally. Here, youll be given the tools to develop your skills and the freedom to explore new avenues. Share your ideas, experience a no-blame culture, and shape your work around your life.

Every single one of us plays a vital role in bringing to life incredible places and spaces, where anyone can thrive. We believe in making a positive difference to our planet, as well as to people.

Home to work that matters, and you can be a part of it.

Job Summary

• To support x 2 directors with secretarial duties and diary management.
• To ensure all HR and payroll processes and admin are followed within the required timescales.

Primary Responsibilities

• Maintain all staff personnel files in accordance with current HR procedures to include the following:
  
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  • Monthly payroll updates (add new starters / leavers to HR system / monitor maternity / paternity leave / statutory recoveries / student loans / driving offences (speeding/parking fines) plus any other ad-hoc payroll requirements which may arise.
  • Scanning HR Files and all HR Documents onto individual employees electronic files onto the HR System (Success Factors)
  • Offer letters / employment contracts / new starter information packs.
  • Action HR procedures and follow them up afterwards. Taking care of new starters and leavers, preparing offer packs and references. Liaising with Line Managers to ensure a smooth entry/departure from the business.
  • Absence Management Manage sickness on a weekly basis using internal system and external Bupa system. Monitor and report all instances of staff absence use system to monitor trends and notify line managers where appropriate. Liaising with managers as and when required to follow up required paperwork
  • Attend when required any Disciplinary / Grievance Meetings as note taker for HR / Line Manager.
• Director Diary Management.
• Company cars maintain records for all Company car users, order replacement/hire vehicles, maintain P46 tax records for Company car users.
• Emails Monitor Directors Inbox when away from the office e.g. site visits / annual leave. Print off emails and collate and deal with any urgent queries where appropriate.
• Travel / Accommodation Arranging flights and hotel bookings for Directors as required. Forwarding confirmations for hotel rooms, updating diaries with all details.
• Director expenses.
• Hospitality / Meetings Preparing for meetings. Booking lunch / pastries, preparing teas and coffee as required.
• Fielding queries from outside companies to the relevant department.
• Taking meeting minutes and actions, as required and distributing to the relevant people.
• Any other duties as required to meet the needs of the business.

Experience, Qualifications, Technical Requirements

• Competent PC skills, including MS Word, Excel, Outlook, Power Point
• Must have exceptional administrative and organisation skills, ability to multi-task and be able to prioritise workload
• Excellent telephone manner is essential
• Must be a self-starter, and able to be extremely flexible with regards to daily work
• Ability to work under pressure and demonstrate complete confidentiality
• Minimum 50 wpm typing

What we offer at Taylor Wimpey

At Taylor Wimpey, we are committed to enabling you to make a home with us. Our work is not just about building homes; it's about doing work that matters, making a positive impact on the lives of our customers and the communities we serve.

We enjoy many benefits as standard, including excellent retail discounts, company funded life insurance and private healthcare, and access to a quality pension scheme with company contributions. We also offer our discounted house purchase scheme, car leasing scheme and share plans, as well as the…