Administrative Assistant

Career Area:

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar you rejoining a global team who cares not just about the work we do but also about each other. We are the makers problem solvers and future world builders who are creating stronger more sustainable communities. We dontjust talk about progress and innovation here we make it happen with our customers where we work and live. Together we are building a better world so we can all enjoy living in it.

Job Title:
Administrative Assistant

Salary:
27000 to 32000 per annum (dependent upon experience)

Location:
Peterborough Cambridgeshire

Benefits:

• 25 days annual leave

• Up to 9% bonus

• Contributory pension scheme
  - Caterpillar will double the employees contribution Up to 10%

• Contributory share scheme
  - Caterpillar will match 50% of the employees contribution.

• Optional flexible benefits including access to health and dental care plans EV car lease holiday purchase.

About IPSD

Caterpillars Industrial Power Systems Division (IPSD) has worldwide responsibility for the design and manufacturing of 0.5L-18L engines as well as worldwide responsibility for sales support and marketing of industrial engines 0.5-64L and Caterpillar Defense. IPSD products are sustainably manufactured marketed sold and supported under the Cat and Perkins brands including diesel gas alternative fuels hybrids and electric solutions. IPSDs portfolio also includes the Energy & Transportation Procurement organization which is responsible for sourcing strategies throughout the lifecycle of our products and services.

Caterpillars company strategy includes sustainability as one of four focus areas and IPSD is engaged and actively preparing green energy solutions for the future.

Job Opportunity:

This is an exciting opportunity to join the legal department as an administrative assistant supporting the business in a busy fast paced and varied role where you can provide excellent customer service skills.

In this role you will provide confidential clerical flexible assistance and administrative support to the legal department and other team members to allow for more efficient operations.

Job Responsibilities and Duties:

To provide clerical support to managers and the team and the job duties are as follows but not limited to:

• Extensive diary management scheduling meetings and maintaining calendars.

• Coordinate communications by receiving and passing along e-mails notices etc.

• Assist with providing an efficient correspondence via email and phone.

• Manage expenses and processing.

• Offering a highly confidential flexible administrative support function.

• Operate a PC and standard software programs.

• Assist with organising all UK and overseas travel arrangements.

• Maintain staff attendance records for holidays sick days personal time etc.

• Prepare presentation materials as needed.

• Maintain records and prepare reports such as organization charts phone lists records retention
  budget information etc.

• Arrange customer/dealer/consultant visits including lodging meals scheduling meetings etc.

• Provide routine maintenance for equipment such as fax copier printer etc. by adding toner
  changing settings or calling for support etc.

• Provide other routine administrative duties as required.

Skills and Experience:

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision:

• High attention to detail with strong time management and organisation skills

• Strong administration skills

Flexibility and Adaptability: Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change:

• PA Experience dealing with senior leaders would be an advantage

• Able to work to tight deadlines whilst prioritising workload

• Flexible and adaptable to change

• Self-motivated with a proactive approach

Microsoft Office: Knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products:

• Highly proficient in Microsoft office including Outlook Word Excel and Power Point

• Strong ability to prepare presentation materials with excellent visual skills and presentations Power Point

Effective Communications
:
Understanding of effective communication concepts tools and techniques; ability to effectively transmit receive and accurately interpret ideas information and needs through the application of appropriate communication behaviors:

• Excellent written and verbal communication

• Able to operate with integrity always maintaining confidentiality

• Strong communication skills

Prior experience within the legal or compliance industry would be considered advantageous.

NB. The panel cannot make assumptions when shortlisting therefore please demonstrate your qualifications and experience on your CV relevant to the criteria outlined.

Pending the number of applications the criteria for the position may be enhanced to facilitate shortlisting.#LI