Personal Assistant; Part Time

Position: Personal Assistant (Part Time)
Clerk to the Trustees/Executive Assistant

Location:

Deeping St James

Working Hours:

Part-time 24 hours per week Contract Type:
Temporary About the Role We are seeking a highly organised and proactive Clerk to the Trustees to provide comprehensive administrative, governance, and operational support to a well-established charity. This pivotal role ensures the smooth running of the charity’s day-to-day activities, supports the Trustees in fulfilling their duties, and acts as the first point of contact for all enquiries.

Key Responsibilities Administrative & Organisational Support Act as the first point of contact for all charity matters Manage email, telephone, and face-to-face enquiries Maintain both paper and electronic filing systems Oversee office administration, including purchasing supplies Keep Trustees informed and seek guidance when required Governance Liaise with the Charity Commission and submit annual reports/accounts Seek external advice from solicitors, surveyors, and local authorities Ensure Trustees operate within legal frameworks Prepare bi-monthly activity reports for Trustees Requests for Assistance Record and manage requests for support Liaise with Citizens Advice to arrange appointments Property & Land Management Work with Letting and Land Agents on property matters Manage maintenance and repairs within delegated authority Ensure quinquennial property reviews are completed Support the Property Committee with rent reviews and decisions Finance Liaise with banks and financial institutions regarding charity assets Verify invoices and prepare payment requests Work with bookkeepers and accountants on financial reporting Provide budget vs actual spend reports and ROI analysis Trustee Meetings Schedule meetings and agree agendas with Chair/Vice-Chair Distribute meeting papers in advance Attend Finance and Property Committee meetings to provide support Training & Development Attend relevant training to maintain up-to-date knowledge Other Duties Undertake additional tasks as agreed by the Chair or Vice-Chair About You You’ll be a confident communicator with excellent organisational skills and a strong understanding of governance and compliance.

Experience in charity administration, property management, or financial coordination would be highly beneficial. Essential

Skills & Experience:

Proven administrative experience Strong written and verbal communication skills Ability to manage multiple priorities Familiarity with charity governance and financial processes Proficient in Microsoft Office and digital filing systems Benefits Flexible working Supportive and collaborative working environment Opportunity to make a meaningful impact in the community For more information, please call and email CV to