HR Administrator

Job Description:

Logistics Coordinator & HR Administrator
Company:
Genesis Technology Services Ltd
Department:
Human Resources & Administration
Reporting To: HR & Administration Manager

Location:

Peterborough, UK (Head Office - Fully On-Site)
Contract Type:
Full-Time, Permanent

Working Hours:

Monday to Friday, 9:00am 5:30pm

Role Overview
We are seeking a highly organised, detail-oriented Logistics Coordinator & HR Administrator to join our HR &
Administration team on a fixed-term basis to cover maternity leave.
This role provides comprehensive HR administration and operational support while also managing key office logistics and administrative functions. The successful candidate will play a key role in ensuring smooth HR processes, effective employee support, and efficient day-to-day office operations.
The role requires strong organisational skills, attention to detail, discretion when handling confidential information, and the ability to manage multiple priorities in a fast-paced environment.
The ideal candidate will have previous experience supporting HR policy and process administration, working with HR management systems/platforms, and a good operational understanding of payroll processes and associated
administration.

Key Responsibilities
1. HR Administration & Employee Lifecycle

• Act as the first point of contact for HR queries (phone, email, and in-person).

• Support employees and managers with HR policies, terms, and procedures.

• Manage end-to-end employee lifecycle administration:
o Onboarding (offer letters, contracts, background checks, welcome packs)
o Employee changes (amendments, promotions, contract updates)
o Offboarding (leavers documentation, exit process, references)

• Maintain accurate employee records in HR systems and files.

• Ensure all HR documentation is compliant with UK employment law and company policy.

• Manage Right to Work documentation, visas, and work permits tracking.
2. HR Systems & Data Management

• Maintain and update HR information systems.

• Provide first-line support for HR system queries and escalate where necessary.

• Maintain accurate employee master data and HR trackers.

• Produce basic HR reports (absence, headcount, turnover, attendance).
3. Recruitment & Onboarding Support

• Support the recruitment process including job postings and agency coordination.

• Assist with interview scheduling and candidate communications.

• Prepare recruitment reports and updates for the HR team.

• Coordinate onboarding and induction programmes.
4. HR Processes & Compliance Support

• Maintain HR documentation in line with audit and compliance requirements.

• Support absence tracking, including sickness and family leave.

• Assist in ensuring compliance with HR policies and UK employment regulations.

• Maintain records for contractors, insurance compliance, and HR governance.
5. Office & Logistics Administration

• Manage office supplies, stationery, and catering orders.

• Oversee incoming and outgoing mail, deliveries, and couriers.

• Coordinate IT equipment logistics (collections, deliveries, tracking).

• Maintain visitor logs and ensure office security procedures are followed.

• Manage employee  (issue, replacement, tracking).

• Support management of company vehicles, bookings, and accommodation.

• Liaise with cleaning and facilities providers to maintain office standards.
6. Finance & Operational Support

• Support invoice preparation and processing where required.

• Assist with tracking and resolving customer/payment queries (e.g. van hire, services).

• Maintain records of attendance and scheduling diaries.

• Ensure accurate documentation across operational processes.
7. Employee Engagement & HR Projects

• Support HR initiatives including engagement, wellness, and diversity programmes.

• Assist with company events, townhalls, and internal communications.

• Contribute to HR projects and continuous improvement initiatives.

• Support development of policy FAQs and employee guidance documents.

Skills & Experience
Essential

• Previous experience in an HR administrative or HR support role.

• Strong organisational and time management skills.

• Excellent communication skills (written and verbal).

• High attention to detail and…