Document Controller

Role:
Document Controller

Location:

Livingston

Salary: £35,291 to £42,259 and range of benefits

The Document Controller provides essential support to project, engineering, and operational teams by ensuring the effective management, control, and coordination of documentation across all project phases. The role exists to maintain a reliable document control environment, ensuring that all project information is accurate, compliant, traceable, and easily accessible. This supports safe, efficient, and compliant delivery of works within the Operations division.

• Maintain an organised, accurate, and secure document management system for project and operational documentation.
• Ensure all documents—including drawings, specifications, reports, and correspondence are correctly classified, stored, and indexed for easy retrieval.
• Maintain up‑to‑date registers of all controlled documents, ensuring traceability across revisions and approvals.

• Manage the timely distribution of documentation to internal and external stakeholders, ensuring correct versions are issued.
• Track and monitor document status, identifying overdue or missing information and escalating where required.
• Ensure compliance with internal standards, external regulations, and document control procedures, carrying out regular quality reviews.

• Act as a central point of contact for document control queries, engaging with project teams, contractors, and subject‑matter experts.
• Communicate document control expectations and assist in driving consistent application of processes across teams.

You’re organised, detail‑focused, and confident managing a wide range of project and operational documents. You enjoy creating structure, keeping information accurate and accessible, and staying on top of version control and approvals.

You’re comfortable tracking document progress, spotting gaps, and ensuring the right people receive the right information on time. You communicate clearly, support colleagues with document control queries, and help teams follow consistent processes.

Overall, you take pride in being the reliable point of coordination that keeps documentation flowing smoothly and compliantly.

The successful candidate must be able to achieve and maintain Security Check (SC) security clearance for this role. Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held.

Further details are available at United Kingdom Security Vetting: clearance levels -  ().

Suitable for candidates with foundational experience in administrative, document control, or project support roles in engineering or construction environments.

Basic understanding of:

• Data management and reporting
• Design management
• Governance and assurance
• Health and safety awareness
• Knowledge management and information lifecycle
• Legal and regulatory compliance
• PMO principles
• Quality and requirements management
• Risk and issue management
• Stakeholder and communication management

• Annual bonus of up to 6% based on personal and company performance
• 26 days’ holiday plus statutory holidays – option to buy extra holiday days
• Generous double‑match pension scheme – for every £1 you put in, we’ll add £2 (max company contribution 12%)
• An optional flexible benefit scheme, including private healthcare, dental insurance, technology plans, travel insurance
• Death in service 10x your basic salary
• Financial protection if you’re unable to work due to long term illness or injury
• Excellent family friendly provisions – maternity/paternity/adoption/shared parental leave
• Professional development and career progression
• Employee assistance programme offering free confidential professional counselling 24 hours per day
• Financial support to help you cover the cost of professional membership subscriptions, relevant to your role

At National Gas, we are disability confident, and we are signatories of the Armed Forces Covenant, committed to building a workforce that represents the communities we serve. We celebrate the different experiences our colleagues bring to our organisation and strongly encourage applicants of all backgrounds to apply. Please let us know of any reasonable adjustments you need to perform your best.