Gaming Authority Administrative Assistant

Odawa Casino Resort Gaming Authority

Job Description

Job Title:

Gaming Authority Administrative Assistant

Reports to:

Gaming Authority

Status:
Non-Exempt

Pay Range: $45,000 - $48,000

Date Written: 12/01/2025

Job Summary:

Under direction from the Gaming Authority, the Gaming Authority Administrative Assistant is responsible for providing a wide variety of complex, responsible and confidential administrative support services. The Gaming Authority Administrative Assistant is expected to work both independently and as a team to perform a wide variety of administrative support services, all of which contribute to the efficient and professional duties of the Gaming Authority.

Coordinates special assignments, essential meetings and activities, responds to and prepares communications while exercising independent sound judgment, decision-making, initiative, and tact. This position supports the activities of the Gaming Authority by attending Gaming Authority meetings, recording meeting minutes, preparing meeting packets, making all travel arrangements for Gaming Authority members and maintaining an effective and efficient record keeping system for Gaming Authority activities.

Maintains and organizes the Gaming Authority office. Confidentiality must be maintained at all times.

Coordinates with Odawa Casino Resort General Manager –CEO and Executive Team, LTBB Tribal Council, Regulatory, Enjinaaknegeng and other individuals or entities as directed by the Gaming Authority.

• Must exhibit the utmost level of integrity and ability to handle highly confidential information with professionalism, discretion, tact, initiative and independence.
• Draft correspondence, prepare documents and reports and make arrangement from brief instructions; communicate clearly and effectively orally and in writing.
• Proofreads documents for accuracy, as requested by the Gaming Authority.
• Assists the Gaming Authority with all administrative functions, such as answering the phone, scheduling meetings, fielding inquiries, drafting and typing of designated correspondence, maintaining calendars, and separating and distributing daily mail for all Gaming Authority members.
• Attend all Gaming Authority meetings and proficient in on-line recordings as required.
• Must be able to work a flexible schedule as occasional meetings held on Saturdays.
• Assistance with taking, editing, transcribing and tracking official Meeting Minutes for the Gaming Authority meetings with follow up and coordination of motions contained in meeting minutes.
• Prepares Gaming Authority meeting packets, including agenda, stipend requests, meeting sign in sheets, supporting documentation for agenda items and sends them to Gaming Authority members prior to meeting.
• Sends Gaming Authority stipend requests to OCR Accounting for payment processing.
• Operates standard office equipment such as a computer, copy/fax machine, etc. as necessary to satisfactorily complete assigned duties.
• Orders and maintains office supplies and arranges for equipment maintenance of the Gaming Authority office.
• Establishes, organizes, and maintains comprehensive system of document tracking and filing including video audio materials.
• Maintains ability to read, analyze, and interpret technical procedures, policies or governmental rules and regulations.
• Research and assemble materials from files and records for preparing reports, special projects, answering correspondence and inquiries.
• Coordinates meetings, special project trainings and events and provides logistic support.
• Prepares and facilitates official communications (written and verbal); develops forms, and other support functions.
• Serves as a liaison between the Gaming Authority and the Casino General Manager –CEO and Executive Team.
• Represents the Gaming Authority during select meetings, taking minutes when required.
• Conducts Phone Polls as requested for Gaming Authority business. Responsible for drafting phone poll motion and contacting each board member to get their vote. Once all votes are obtained, contact the Gaming Authority chair to let them know what the results were.
• Books all travel and training, completing all travel forms…